Responsibilities
- Coordinates physician outreach engagements and educational programs.
- Develops professional presentations utilizing content provided by faculty.
- Contracts support.
- Prepares productivity reports for the department.
- Coordinates continuing education events.
- Assists with special projects as needed.
- Manages faculty calendars and schedules, coordinating clinical & educational responsibilities.
- Updates faculty’s curriculum vitae and/or bio sketches as needed.
- Assists with the preparation of promotion and tenure packets as needed.
- Prepares letters of recommendation.
- Assists with renewal of hospital privileges, if needed.
- Develops and enters the call schedule.
- Coordinates meetings, prepares agenda, and takes minutes as needed.
- Assists faculty with acquiring IT support as needed.
- Screens and answers calls in a professional and timely manner; properly routes incoming communications to the correct source.
- Manages the department’s property by maintaining an accurate list and keeping office equipment in working order.
- Processes travel and purchasing in Workday and in compliance with UAMS and State policies.
- Manages travel (in-state, out-of-state, and international) for the Department Chair and entire department by securing airline tickets, hotel reservations, appropriate ground transportation, and processing meeting registration.
- Prepares travel binders and submits timely reimbursements in accordance with state and UAMS guidelines.
- Provides faculty with the status of department e-fund budgets.
- Manages purchasing/travel encumbrances, ensuring documents are processed in a timely manner.
- Orders office supplies as needed and maintains an appropriate level of supplies.
- Maintains faculty medical licensures, memberships, and credentialing information, ensuring fees are paid timely.
- Assists with the preparation of daily correspondence as needed, including letters of recommendation, letters of support, and letters of intent.
- Maintains organized storage of completed written documents for quick and future reference, if needed.
- Performs other duties as assigned.
Requirements
- Bachelor’s degree in communications, business, or related field, plus or HS diploma/GED, plus four (4) years of professional and executive administrative and programmatic support, including professional correspondence and writing experience
- Knowledge, Skills & Abilities: Must have strong organizational skills. Proficient with MS Office programs, including Outlook, Word, Excel, and PowerPoint Point with Intermediate Level Proficiency. Must have at least 5 years’ experience preparing executive-level correspondence, including letters, resumes, CVs, letters of reference, various support letters, and other general and professional correspondence and documents.
Benefits
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Additional Information
- Persons must have proof of legal authority to work in the United States on the first day of employment.
- All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
- This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification).
- A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
