The Procurement Officer plays a key role in coordinating and implementing procurement activities for the International Rescue Committee (IRC) in Ukraine. This position ensures value for money, transparency, and strict compliance with IRC and donor regulations, contributing to effective and accountable humanitarian response.
What You'll Do
- Support preparation of clear technical specifications with Program teams.
- Process approved PRs in Integra/ERP and ensure accuracy of data entry.
- Manage RFQs/RFPs; convene tender committees and record proceedings.
- Draft bid analysis and procurement documents for approvals.
- Conduct transparent negotiations with suppliers and document outcomes.
- Ensure complete, audit-ready files that meet IRC and donor requirements.
- Draft and execute contracts/POs using IRC templates.
- Monitor supplier compliance with contractual terms and escalate deviations.
- Track Master Agreements; flag renewals in advance to avoid gaps.
- Maintain updated supplier database with audit-ready files.
- Carry out supplier vetting: sanctions screening, COI checks, references, site visits.
- Monitor and evaluate supplier performance; maintain supplier scorecards.
- Apply IRC procurement policies and donor-specific regulations.
- Identify and report procurement red flags or irregularities.
- Support corrective actions from internal/external audits.
- Keep procurement trackers up to date; reconcile with programs and finance.
- Ensure accuracy of data in Integra/ERP and standard trackers.
- Provide regular updates to line manager on procurement progress.
- Identify personal training needs; take part in IRC training opportunities.
- Share tools, templates and best practices with colleagues.
- Collaborate across Programs, Grants, Finance and Operations to ensure timely, compliant procurement.
- Regularly share and discuss timely, accurate and relevant information in local languages with communities about access and eligibility to service.
- Share information with communities about expected staff behaviors and code of conduct.
- Share information about community feedback, safeguarding mechanism and how to use them.
- Identify and provide communities with opportunities to participate in and guide programs – from assessment and design through to monitoring and evaluation.
- Talk with communities about how they would like to be involved in decision-making and discuss with management how this can be facilitated.
- Establish or promote the formal feedback mechanism – aligned with organizational best practice – to capture, monitor, respond to and act on feedback and complaints from communities.
What We're Looking For
- Diploma in Business Administration, Financial Accounting, or Logistics, or related field.
- 2–4 years in procurement, sourcing or supply chain.
- Strong knowledge of procurement procedures and tendering.
- Familiarity with donor rules.
- Market analysis, negotiation and contract management skills.
- ERP (SAP, Oracle or similar) and advanced Excel proficiency.
- Ability to prepare clear procurement justifications in ENG & UKR.
- Fluency in Ukrainian.
- Strong working English required.
- Strong sense of personal integrity.
- Attention to details.
- Ability to multi-task.
- Ability to work independently.
- Trustworthy, reliability, openness and ability respond rapidly to queries.
- Problem solving abilities.
Nice to Have
- Experience in INGO or donor-funded projects in Ukraine.
Technical Stack
- Integra/ERP
- SAP
- Oracle
- Excel (advanced)
Team & Environment
- Individual contributor with cross-functional collaboration across Program, Operations, Supply Chain, Grants, and Finance teams.
- Reports to Procurement Manager
Benefits & Compensation
- Salary: Not specified
- Equity: Not specified
- Other benefits: Not specified
Work Mode
- Local-country position based in Ukraine
EEO: Not specified
