Responsibilities
- Assist the Procurement & Contracts Manager in executing and coordinating procurement efforts across various simultaneous projects and operational tasks.
- Deliver part-time procurement support for client initiatives remotely, from corporate offices, or on-site as project demands dictate.
- Help project teams with planning procurement strategies, preparing tender documents, managing bids, coordinating suppliers, and tracking procurement progress.
- Support sourcing processes such as issuing RFQs, RFPs, and tenders, engaging suppliers, and conducting commercial assessments.
- Manage procurement timelines, organize evaluation meetings, handle clarifications, issue addenda, and maintain procurement records.
- Help develop and update procurement templates, evaluation scorecards, scoring systems, consensus reports, and tracking tools.
- Support contract management tasks including drafting contracts and amendments, reviewing agreements, and coordinating execution. Contracts include construction, supply, master services, service, and consulting agreements.
- Maintain organized procurement files, contract registers, supplier data, and project records in compliance with client and company standards.
- Assist in reviewing timesheets and invoices, performing procurement reconciliations, and coordinating with accounting and project teams.
- Support public and client-specific procurement processes in accordance with client policies, trade agreements, and Canadian competitive bidding rules.
- Contribute to ESG goals, Indigenous economic reconciliation, supplier diversity, and responsible sourcing programs.
- Support the creation and upkeep of supplier scorecards, supplier questionnaires, baseline spending analysis, and procurement reporting systems.
- Assist with procurement compliance, including bid evaluations, audit-ready documentation, fairness protocols, and process consistency.
- Participate in developing and refining procurement SOPs, templates, evaluation guidelines, and procedures.
- Coordinate with suppliers, consultants, contractors, project teams, and client stakeholders during procurement and contract execution phases.
- Support supplier onboarding, communications, follow-ups, and ongoing supplier relationship management.
- Attend project meetings, procurement working groups, evaluation panels, and coordination sessions as needed.
- Help gather market intelligence, conduct supplier research, and perform procurement benchmarking.
- Support internal procurement operations including tracking, reporting, document control, and process coordination.
- Assist in maintaining procurement dashboards, project trackers, meeting minutes, and action item logs.
- Support initiatives aimed at improving procurement systems, workflows, templates, and project delivery methods.
- Coordinate travel, meetings, workshops, and other procurement-related administrative tasks as required.
Compensation
$95,000 to $110,000 annually
Work Arrangement
Hybrid — corporate offices, project sites
Team
Supports multiple concurrent projects with a focus on strategic procurement and contract management
Work Arrangement
Hybrid — corporate offices, project sites
Not specified
