Responsibilities
- Organize, maintain, and update electronic case files and litigation documentation
- Ensure all documents are properly named, saved, and filed within the case management system
- Maintain accurate and up-to-date case information, deadlines, and litigation activity
- Support attorneys throughout all phases of litigation preparation and case progression
- Prepare, draft, review, and electronically file litigation documents, including: Complaints
- Prepare, draft, review, and electronically file litigation documents, including: Summonses
- Prepare, draft, review, and electronically file litigation documents, including: Discovery requests and responses
- Prepare, draft, review, and electronically file litigation documents, including: Notices
- Prepare, draft, review, and electronically file litigation documents, including: Subpoenas
- Prepare, draft, review, and electronically file litigation documents, including: Motions and related pleadings
- Ensure all filings comply with court rules, formatting requirements, and filing deadlines
- Coordinate service of process and track responses, objections, and deadlines
- Assist with the organization, review, and management of discovery materials and exhibits
- Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors
- Prepare materials and documentation for depositions, mediations, hearings, and trial preparation
- Schedule depositions, mediations, CMEs, hearings, and related litigation events
- Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics
- Distribute calendar invitations, Zoom links, and related scheduling communications
- Maintain and monitor litigation calendars, court deadlines, and scheduling requirements
- Track deadlines related to: Discovery
- Track deadlines related to: Depositions
- Track deadlines related to: Hearings
- Track deadlines related to: Mediations
- Track deadlines related to: Trial preparation
- Track deadlines related to: Court filings
- Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members
- Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters
- Return client communications in a timely and professional manner
- Assist with gathering and verifying client information and documentation
- Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors
- Save and organize court filings, pleadings, notices, and litigation correspondence
- Process litigation-related invoices and expenses as assigned
- Assist with maintaining accurate records within Litify and other case management platforms
- Support department organization, workflow efficiency, and overall litigation operations
Requirements
- Highly organized
- Detail-oriented
- Ability to thrive in a fast-paced environment
- Ability to manage multiple priorities simultaneously
- Takes ownership of delivering accurate and timely work product
- Comfortable handling high-volume litigation support responsibilities
- Strong communication skills
- Accountability
- Client service standards
Work Arrangement
Remote (Worldwide)
Additional Information
- Independent contractor position
- No healthcare benefits provided
- No paid time off provided
- Full-time availability required for a 40-hour workweek
- Two days off per week
- One weekend day may be included in schedule depending on business needs
