Responsibilities
- Organize, maintain, and update electronic case files and litigation documentation
- Ensure all documents are properly named, saved, and filed within the case management system
- Maintain accurate and up-to-date case information, deadlines, and litigation activity
- Support attorneys throughout all phases of litigation preparation and case progression
- Prepare, draft, review, and electronically file litigation documents, including: Complaints, Summonses, Discovery requests and responses, Notices, Subpoenas, Motions and related pleadings
- Ensure all filings comply with court rules, formatting requirements, and filing deadlines
- Coordinate service of process and track responses, objections, and deadlines
- Assist with the organization, review, and management of discovery materials and exhibits
- Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors
- Prepare materials and documentation for depositions, mediations, hearings, and trial preparation
- Schedule depositions, mediations, CMEs, hearings, and related litigation events
- Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics
- Distribute calendar invitations, Zoom links, and related scheduling communications
- Maintain and monitor litigation calendars, court deadlines, and scheduling requirements
- Track deadlines related to: Discovery, Depositions, Hearings, Mediations, Trial preparation, Court filings
- Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members
- Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters
- Return client communications in a timely and professional manner
- Assist with gathering and verifying client information and documentation
- Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors
- Save and organize court filings, pleadings, notices, and litigation correspondence
- Process litigation-related invoices and expenses as assigned
- Assist with maintaining accurate records within Litify and other case management platforms
- Support department organization, workflow efficiency, and overall litigation operations
Requirements
- highly organized
- detail-oriented professional
- thrives in a fast-paced environment
- manage multiple priorities simultaneously
- ownership of delivering accurate and timely work product
- comfortable handling high-volume litigation support responsibilities
- strong communication
- accountability
- client service standards
Additional Information
- Fast-paced, litigation-focused environment with high accountability standards
- Collaborative team setting with a strong emphasis on organization, responsiveness, and client service
- Requires the ability to prioritize competing deadlines and adapt to changing case demands
