The Ward Law Group, PL is hiring a Personal Injury Litigation Assistant

This is a full-time position on-site Monday - Friday at our office in Miami Lakes, FL Compensation: $20 - $26 per hour Role Overview The Litigation Assistant plays a critical role in supporting attorneys throughout the litigation process within the firm’s personal injury practice. This position is responsible for managing litigation workflows, maintaining organized case files, coordinating deadlines, preparing legal documents, and ensuring timely communication with clients, courts, opposing counsel, and vendors. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes ownership of delivering accurate and timely work product. The Litigation Assistant must be comfortable handling high-volume litigation support responsibilities while maintaining strong communication, accountability, and client service standards. Key Responsibilities Litigation Support & Case Management Organize, maintain, and update electronic case files and litigation documentation Ensure all documents are properly named, saved, and filed within the case management system Maintain accurate and up-to-date case information, deadlines, and litigation activity Support attorneys throughout all phases of litigation preparation and case progression Drafting & Legal Document Preparation Prepare, draft, review, and electronically file litigation documents, including: Complaints Summonses Discovery requests and responses Notices Subpoenas Motions and related pleadings Ensure all filings comply with court rules, formatting requirements, and filing deadlines Coordinate service of process and track responses, objections, and deadlines Discovery & Litigation Coordination Assist with the organization, review, and management of discovery materials and exhibits Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors Prepare materials and documentation for depositions, mediations, hearings, and trial preparation Schedule depositions, mediations, CMEs, hearings, and related litigation events Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics Distribute calendar invitations, Zoom links, and related scheduling communications Calendar & Deadline Management Maintain and monitor litigation calendars, court deadlines, and scheduling requirements Track deadlines related to: Discovery Depositions Hearings Mediations Trial preparation Court filings Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members Client Communication & Administrative Support Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters Return client communications in a timely and professional manner Assist with gathering and verifying client information and documentation Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors Operational & Administrative Responsibilities Save and organize court filings, pleadings, notices, and litigation correspondence Process litigation-related invoices and expenses as assigned Assist with maintaining accurate records within Litify and other case management platforms Support department organization, workflow efficiency, and overall litigation operations Work Environment Fast-paced, litigation-focused environment with high accountability standards Collaborative team setting with a strong emphasis on organization, responsiveness, and client service Requires the ability to prioritize competing deadlines and adapt to changing case demands