Responsibilities
- Own the CEO's calendar and inbox end-to-end: scheduling, prioritizing, and protecting time across multiple time zones
- Manage complex, multi-leg travel arrangements including flights, hotels, visas, ground transportation, and itineraries
- Triage and manage communications on behalf of the CEO: emails, follow-ups, and coordination with internal and external stakeholders
- Conduct time-sensitive research and deliver clear, well-structured, actionable briefs
- Manage purchases, deliveries, returns, and day-to-day logistical tasks with full ownership
- Coordinate delivery of gifts, documents, and packages as directed
- Troubleshoot urgent and last-minute issues in real time, often with little context - and resolve them
- Anticipate needs, flag gaps, and take initiative on tasks before being asked
- Handle all confidential and sensitive information with the highest level of discretion
Requirements
- 5+ years of experience as a Personal Assistant or Executive Assistant - preferably supporting a founder or CEO at a startup
- Proven track record of working independently in a fast-paced, high-ambiguity environment
- Exceptional organizational skills and a strong bias for follow-through - nothing falls through the cracks
- Strong written and verbal communication skills in English
- Highly responsive, resourceful and reliable - able to be available and effective during at least 6 hours of overlap with US time zones
- Experience managing travel logistics, vendor coordination, and personal tasks for a senior executive
- Comfortable with shifting priorities, incomplete information, and last-minute changes — this is a startup, not a corporation
- High level of emotional intelligence and discretion when dealing with sensitive matters
- Tech-savvy: proficient with tools like Google Workspace, Slack, Notion, or similar
Nice to Have
- Experience supporting a founder or CEO at a startup
Additional Information
- Start preference: Only apply if you're ready to join immediately or within 30 days
- Overlap Required: Minimum 6 hours with US time zones
