Penn State is hiring a Part-Time Center Coordinator/Admin Assistant - Center for Biodevices at Huck Institutes

Penn State is hiring a Part-Time Center Coordinator/Admin Assistant (24 hours/week) for the Center for Biodevices at the Huck Institutes of the Life Sciences. You will enhance the Center's academic, research, and community-building activities by managing key operational, communication, and event-related functions.

What You'll Do

• Coordinate day-to-day administrative operations for Center programs and activities.
• Serve as a primary point of contact for Center affiliates, faculty, students, partners, and university units.
• Schedule and manage center meetings, working groups, and advisory committee activities.
• Prepare agendas, record meeting minutes, and track follow-up actions.
• Plan, coordinate, and support networking events, workshops, symposia, research conferences, and special programs.
• Manage event logistics, including facility reservations, catering, AV/technology coordination, registration, and promotional materials.
• Support onsite and virtual event execution.
• Assist in launching and managing seed grant competitions, award solicitations, and review processes.
• Coordinate application collection, reviewer communications, award notifications, and documentation.
• Maintain tracking systems for funded projects and award timelines.
• Support Center communication efforts, including website updates, newsletters, social media activity, and event promotions.
• Draft and edit the center newsletter, program announcements, and center-wide communications.
• Help maintain consistent Center branding and digital engagement.
• Facilitate communication among Center leadership, faculty, research teams, and external partners.
• Assist with preparation of reports, presentations, and documentation for internal and external stakeholders.
• Support compliance with university administrative and research requirements.

What We're Looking For

• A General Equivalency Diploma (GED)/High School diploma and 2+ years of relevant experience or an equivalent combination of education and relevant experience.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced, academic environment.

Nice to Have

• Experience coordinating meetings, workshops, or academic events.
• Knowledge of social media management and basic content creation.
• Familiarity with university administrative systems or research environments.
• Comfort with scheduling tools, project management platforms, and Microsoft Office/Google Workspace.
• Experience supporting grant programs, competitions, or award processes.

Technical Stack

• Microsoft Office/Google Workspace
• Scheduling tools
• Project management platforms

Team & Environment

This role is housed under the Huck Institutes of the Life Sciences at Penn State.

Work Mode

This is an onsite position.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.