The University of Vienna is seeking an Organisationsassistent*in at the Institute for Inorganic Chemistry. You will independently handle administrative tasks for the institute and support the team in a pleasant, collaborative work atmosphere.
What You'll Do
- Act as a contact point and manage German and English correspondence with various internal and external interfaces.
- Manage the institute's budget: initiate payments, reimbursements, and honoraria via the Fiori system, and monitor income and expenses.
- Administer job posting and recruiting processes, supporting the onboarding of new staff and international students.
- Assist with teaching planning, including scheduling and room bookings.
- Maintain and update the institute's websites.
- Support visiting scientists and cooperation partners.
- Help scientific staff organize and administer their research and teaching duties, including the coordination of meetings, workshops, and travel activities.
What We're Looking For
- Completion of general secondary education (Matura) or a commercial apprenticeship, combined with long-term office experience.
- Several years of professional experience in office management, preferably in a scientific or university context.
- Excellent proficiency in MS Office.
- Excellent written and spoken German and English skills are essential.
- Strong written and verbal communication skills.
- Ability to work independently.
- Strong team skills.
Nice to Have
- Experience with Content Management Systems (e.g., Typo3) and SAP is advantageous.
Technical Stack
- MS Office
- Fiori (university internal system)
- Content Management Systems (e.g., Typo3)
- SAP
Team & Environment
You will join the Institute for Inorganic Chemistry within the Faculty of Chemistry, working in a dedicated team with diverse university backgrounds.
Benefits & Compensation
- Flexible working hours.
- Opportunity for remote work.
- Inspiring work climate in an engaged team.
- Workplace with good public transport connections.
- Internal training: Extensive, free course offerings.
- Fair salary: Base salary of EUR 2,759.20 (increases with recognition of professional experience).
- Equal opportunities for all.
Work Mode
This is a hybrid role based in Vienna.
The University of Vienna pursues an anti-discriminatory hiring policy and values equal opportunity, advancement of women, and diversity. With equal qualifications, women will be given priority.
