This role combines office management and international event coordination, supporting two office locations. The individual will maintain smooth daily operations, act as the primary point of contact for the Turin office, and lead the logistics and execution of major global executive events in close collaboration with leadership and cross-functional teams.
Responsibilities
- Collaborate with the current Office Manager to supervise the reception area in Milan.
- Maintain organized and welcoming office environments, including meeting rooms and shared spaces.
- Handle incoming and outgoing mail efficiently.
- Coordinate with vendors and service providers for maintenance, cleaning, and catering needs.
- Ensure consistent availability of office supplies, food, and equipment.
- Serve as the main Office Experience contact for the Turin office, which hosts around 40 employees.
- Travel periodically, approximately once every one to two months, to the Turin office to address local needs and uphold operational standards.
- Plan and manage internal employee events such as team-building activities, after-work gatherings, and well-being programs.
- Oversee the distribution and logistics of employee gifts.
- Support administrative duties including invoice handling and purchase documentation.
- Act as a key operational partner to the Associate Director in organizing and executing major global corporate events.
- Assist in managing high-impact events including Annual Management Seminars, Top Managers Seminars (held 3–4 times per year), and the biennial Global Convention.
- Lead end-to-end logistics for large-scale executive events, including scheduling, vendor management, and on-site coordination.
- Work closely with HR, IT, and other departments to coordinate event logistics, onboarding, travel, equipment setup, and access credentials.
Requirements
- At least five years of professional experience in office management.
- Minimum of five years of experience in event planning, with a focus on large corporate or executive events and remote team coordination.
- Fluency in both English and Italian, both written and spoken.
- Willingness to travel regularly, approximately once every month or two, to the Turin office.
- Demonstrated ability to work independently and proactively, identifying and solving problems within established guidelines.
Nice to Have
- Proven track record of independent decision-making and problem-solving aligned with set objectives.
- Strong organizational skills with the ability to manage multiple tasks across different locations.
- High level of flexibility and adaptability in a fast-moving, evolving work environment.
Benefits
- Supportive and collaborative team environment
- Permanent employment contract
- Flexible work policy allowing one day of remote work per week
- Competitive fixed salary
- Daily lunch vouchers provided
- International and multicultural workplace with teams across 10 European offices
- Inclusive and diverse work culture
- Lifestyle benefits for reimbursement of expenses related to fitness, leisure, family, travel, and personal well-being
- Ongoing learning and professional development opportunities
- Free subscription to the Calm app to support mental well-being
- Comprehensive parental and caregiver leave: 12 weeks fully paid
- Company-covered health insurance
- Life and disability insurance at no cost to the employee
- Welfare allowance covering school fees, elderly care, childcare, transportation, and leisure travel
- Modern office spaces featuring dining areas, coffee stations, and休闲 zones
- Regular team-building activities
Compensation
Competitive fixed salary. Includes lunch vouchers, lifestyle benefits, welfare allowance, and full health and insurance coverage.
Work Arrangement
Local position based in Milan and Turin, with one day of home office allowed per week.
Team
Team of approximately 40 employees in the Turin office. Dual collaboration with the Milan Office Manager, regular coordination with HR, IT, and executive leadership. Reports to the Associate Director for event coordination.
- Respect
- Ownership
- Growth
- Better together
Additional Information
- Fluency in English and Italian (written and verbal) is required.
- Regular travel to the Turin office (approximately once every month or two) is expected.
- Candidate must demonstrate the ability to work autonomously and take initiative.
- Work environment is dynamic, fast-paced, multicultural, and inclusive.
- Permanent contract offered.
- Application support is available for candidates with disabilities via AccessibleRecruitment@TheFork.com
