About the Role
Role details below.
Responsibilities
- Provide day-to-day administrative and operational support to ensure smooth office operations.
- Manage operational logistics including receiving, distributing, shipping, and ordering office supplies.
- Maintain organized storage systems and oversee supply inventory to support a well-structured workspace.
- Manage office catering, snacks, beverages, and supply inventories to ensure the office remains well-stocked and comfortable.
- Coordinate office space setup for meetings, events, and daily operations, including furniture arrangements and workspace organization.
- Plan and execute office events, including vendor coordination, logistics management, setup, and teardown.
- Maintain and manage calendars and daily schedules, prioritizing requests effectively.
- Handle internal and external communications with professionalism and diplomacy.
- Act as a point of coordination between teams when necessary.
- Organize executive board meetings and local team meetings, including scheduling, logistics, invitations, agenda preparation, and catering.
- Prepare and manage meeting materials such as presentations, notes, and action items, ensuring follow-up and timely completion of tasks.
- Manage company laptops, including tracking allocation, secure storage, and coordinating reimaging when required.
- Provide basic IT support such as assisting with Wi-Fi connectivity and troubleshooting simple issues.
- Act as the on-site point of contact for IT contractors and vendors.
- Support shipping and receiving of IT equipment as needed.
- Ensure network equipment and office technology are handled appropriately and not tampered with.
- Monitor and report any technical issues that require escalation to the IT team.
- Ensure conference rooms and meeting spaces are fully functional and report any issues promptly.
- Maintain organized and well-equipped desks and shared workspaces.
- Maintain strict confidentiality regarding sensitive communications and documents.
- Collaborate with operational teams to improve cross-team communication and workflow efficiency.
- Foster strong working relationships with colleagues across the Telnyx organization.
Work Arrangement
Remote (City/Region)
