Responsibilities
- Coordinate executive schedules and facilitate internal and external meetings
- Prepare and distribute meeting agendas, summaries, and action items
- Assist in creating internal documents, reports, and presentations
- Support new employee onboarding by setting up accounts, tools, and system access
- Keep internal directories, organizational charts, and contact information current
- Collect, log, and monitor receipts, petty cash, and expense claims
- Liaise with vendors and suppliers for office-related billing and payments
- Ensure expense records are accurate, organized, and up to date
- Collaborate with HR on onboarding tasks including ID issuance, device provisioning, and software access
- Monitor attendance records, leave schedules, and team member birthdays
- Help plan internal events, team huddles, and regular gatherings to support team culture
- Provide scheduling and coordination support to senior leadership
- Manage project documentation such as NDAs and agreements, ensuring timely completion
- Deliver first-line technical assistance for Google Workspace, email, shared drives, and basic IT issues
- Configure and manage laptops, user accounts, access permissions, and software for new and departing staff
- Maintain and track inventory of technology assets including devices, accessories, and software licenses
Benefits
- Competitive compensation package
- Dynamic on-site environment in Beirut Digital District promoting teamwork and innovation
- Regular team gatherings, huddles, and engagement activities
Work Arrangement
On-site
Other
- Fluent in English
- Onsite work at Beirut Digital District
- Support for CEO and Founders
- First-level technical support for Google Workspace, email, shared drives, basic troubleshooting
- Setup and management of laptops, user accounts, permissions, software access for onboarding/offboarding
- Inventory management of tech equipment (laptops, accessories, licenses)
- Assist with onboarding logistics: ID cards, laptops, software access
- Track attendance, leave calendars, and team birthdays
- Help organize internal events, team "Huddles," or monthly gatherings
A Note from Us
- At Infoquest, diversity is our strength. We're committed to creating a workplace that is fair, equitable, and welcoming for everyone regardless of race, ethnicity, or background.
- Don't worry if you don't match every requirement. What matters most is your drive, potential, and willingness to learn.
