BEYONDinfluence is hiring a Yacht Charter Executive Assistant for its Ocean Getaways brand. You will work closely with the charter operations team to deliver flawless, highly personalized service, supporting UHNW clients, Travel Advisors, and partners throughout the full charter lifecycle.
What You'll Do
- Assist with incoming charter inquiries, client correspondence, and booking logistics.
- Support servicing of UHNW clients, Travel Advisors, and Incentive Planners pre- and post-charter.
- Coordinate with yacht captains, crew, central agents, managers, and vendors to ensure seamless charter execution.
- Prepare and draft charter contracts and supporting documentation.
- Maintain organized electronic client, yacht, and charter files.
- Enter and maintain inquiries, bookings, contacts, and charter progress in Zoho CRM.
- Assist in managing calendars, deadlines, and charter timelines.
- Research destinations and yachts and prepare client-appropriate descriptions, imagery, and comparison data.
- Support preparation of bespoke itineraries, presentations, and marketing content.
- Assist with internal reporting, travel arrangements, and general administrative tasks.
What We're Looking For
- 2+ years of experience as a Yacht Charter Executive Assistant or in a similar role.
- Experience working remotely for an International or US Based Business.
- Valid passport and willingness to travel internationally 1-2 times per year for a week.
- Exceptional written English with professional client communications.
- Strong organizational and time-management skills, managing multiple charters and priorities.
- High attention to detail and accuracy for contracts, itineraries, and client preferences.
- Sound judgment and discretion with UHNW client information.
- Confidence communicating with clients, Travel Advisors, yacht crew, and partners.
- Familiarity with CRM systems (Zoho preferred), Microsoft Office, and Canva.
Nice to Have
- Experience in luxury travel, hospitality, yachting, or private aviation.
- Familiarity with Adobe Lightroom, Premiere, and website/social media content.
- Additional language skills.
Technical Stack
- Zoho CRM
- Microsoft Office
- Canva
- Adobe Lightroom
- Adobe Premiere
Team & Environment
You will join a small, tight-knit team and work closely with Trish and the Ocean Getaways charter operations team.
Benefits & Compensation
- Compensation: $1,800 - $2,250 per month
- Fully Remote
- Paid Time Off: 20 days per year
- Opportunities for rapid advancement into charter sales, client management, or senior operational roles
- Exposure to global luxury yachting and experiential travel industry
Work Mode
This is a fully remote position.
BEYONDinfluence is an equal opportunity employer.
