Washington University in St Louis is hiring a Medical Secretary III to provide comprehensive administrative support for providers within the Biliary section of the Division of Gastroenterology. This primarily remote role involves critical support functions including patient communication, schedule management, and medical documentation, while serving as a key administrative liaison.
What You'll Do
- Transcribe medical documents such as physician’s letters, correspondence, nurse’s notes, and manuscripts.
- Maintain physician’s daily appointment schedule and calendar, schedule meetings, arrange conference calls, and handle travel arrangements.
- Schedule appointments and procedures for patients.
- Prepare patient charts, including delivering workups.
- Greet visitors, answer telephones, take messages, and screen patient inquiries.
- Serve as liaison between patients, physicians, and staff, providing routine information.
- Assist administrative and clinical staff during peak times, vacations, and illnesses.
- Assist with retrieval and delivery of reports and films.
What We're Looking For
- High school diploma or equivalent high school certification, or a combination of education and/or experience.
- 3 years of experience in a Medical Office Setting.
Nice to Have
- Associate degree.
- Skills in Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, and Working Independently.
Technical Stack
- Microsoft Office
- Software Packages
Team & Environment
You will be part of the Biliary section of the Division of Gastroenterology within the Department of Medicine, working within multidisciplinary teams.
Benefits & Compensation
- Compensation: $19.29 - $29.91 per hour.
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Free Metro transit U-Pass for eligible employees.
- Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, and access to dietitians.
- 4 weeks of caregiver leave.
- Family care resources for childcare and adult care.
- Tuition coverage for employee and family: 100% at WashU and 40% elsewhere after seven years.
Work Mode
This is a remote position. However, it requires mandatory in-person training, some meetings, and occasional office visits for supplies.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
