Aspire is hiring a part-time Marketing Events Coordinator to execute hands-on event logistics and provide on-the-ground support in NYC. You will take strategic event plans and turn them into reality through meticulous coordination, vendor management, and day-of execution.
What You'll Do
- Execute all event logistics including venue coordination, vendor communication, shipping/deliveries, set-up, on-site support, and breakdown.
- Source and manage event gifting from ordering through fulfillment and shipment to attendees.
- Conduct NYC venue site visits and maintain an organized event calendar with all logistics details.
- Set up event landing pages, registration forms, and RSVP tracking systems.
- Process invoices and track event budgets in coordination with the finance team.
- Manage event supply inventory, storage unit, and all material records.
- Attend and support in-person events, including occasional evenings or weekends.
What We're Looking For
- 0-2 years of experience (recent grads welcome!).
- Based in the NYC area with reliable transportation for venue visits and events.
- Strong organizational skills, attention to detail, and proficiency with Google Workspace.
- Availability for in-person events including occasional evenings and weekends.
- Eager, execution-focused mindset with scrappy, resourceful problem-solving approach.
- Proactive communicator who stays calm under pressure and represents the brand professionally.
Nice to Have
- Event, hospitality, marketing, or agency experience.
- Familiarity with NYC venues.
- Social media savvy.
- Interest in influencer marketing.
Technical Stack
- Google Workspace
Team & Environment
You will be joining a scaling marketing team.
Benefits & Compensation
- Compensation: $30-40/hour for 15 hours per week.
- Comprehensive Benefits – Health, dental, and vision insurance options available for full-time conversion.
- Remote Work Flexibility – Work remotely when not attending events, with support for your home office setup.
- 401(k) Plan – Competitive 401(k) retirement savings plan (available upon full-time conversion).
- Flexible PTO – Prorated paid time off based on hours worked.
- Ongoing Training & Development – Access to professional development opportunities and industry events.
- End-of-Year Break – Company typically closes between Christmas and New Year's.
Work Mode
This is a hybrid role based in the New York City area.
Aspire is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating a welcoming and inclusive environment for all.
