BioPak is looking for a Legal Administrative Assistant & Zoom Host to provide comprehensive support for international depositions and arbitration services. You will blend legal administration, customer service, production operations, and technical hosting to ensure seamless virtual legal proceedings.
What You'll Do
- Manage legal documents and files, updating online platforms and calendars daily.
- Schedule court reporters, legal videographers, and interpreters worldwide for remote hearings using a proprietary database.
- Provide English-language customer service and sales to lawyers via email and telephone.
- Ensure transcripts and legal video are produced and delivered correctly and on-time.
- Operate and manage diverse legal software platforms for exhibits, scheduling, calendaring, and production.
- Set up and host Zoom meetings for virtual or hybrid hearings, managing breakout rooms, screen shares, technical support, and recordings.
- Work with and assist freelance Zoom hosts as needed.
- Respond to prospect inquiries, present services, and interact with potential clients.
What We're Looking For
- At least 3 years of legal administrative experience with exposure to supporting U.S. legal administration virtually.
- Experience working for United States law firms, understanding their culture and basic legal concepts like depositions.
- Fluent, business-legal spoken and written English.
- Prior experience in legal administration, such as a legal secretary or paralegal.
- Prior experience with Zoom, including running and configuring virtual depositions or legal proceedings.
- Skilled in Zoom hosting, including advanced features like breakout rooms and screen sharing.
- Technically savvy with the ability to master new software tools quickly; strong knowledge of basic IT principles.
- Intelligent, well-written, professional, extremely organized, with a very high level of attention to detail.
- Able to respond quickly and professionally to emails at any time, day or night.
- Basic IT troubleshooting skills for simple issues like camera setup and internet connection problems.
Nice to Have
- Prior experience in arbitration hearings, depositions, or the court reporting industry.
- Strong IT, tech, or tech support skills.
- Exposure to U.S. legal processes.
Technical Stack
- Zoom
- Exhibit management software
- Scheduling and calendaring software
- Production software
- Court reporting and legal software platforms
Work Mode
This is a fully remote, work-from-home position open to candidates globally.
