Provide comprehensive administrative and litigation support to attorneys in a busy legal environment. You'll play a key role in managing case workflows, ensuring timely filings, and maintaining accurate records across active matters.
What You'll Do
- Support attorneys with daily administrative tasks, including document preparation, proofreading, and formatting legal pleadings, motions, and court submissions
- Manage case lifecycles from intake to closure, coordinating conflict checks, engagement letters, and file setup
- File documents in state, federal, and appellate courts using electronic filing platforms such as File & ServeXpress
- Track and update case calendars for hearings, depositions, mediations, and deadlines, distributing regular appearance reports
- Handle incoming correspondence, notices, and client documents, ensuring proper routing and archiving
- Maintain electronic files and client records in compliance with firm standards
- Assist with time entry, billing processes, client budget tracking, and responses to billing inquiries
- Prepare expense reports, manage vendor invoices, and support travel logistics
- Collaborate on special projects and operational improvements as needed
Requirements
- High school diploma or equivalent required
- Minimum of three years of experience in insurance defense litigation, preferably within a law firm setting
- Strong grasp of legal terminology, court procedures, and document formatting standards
- Excellent organizational abilities with a focus on accuracy and meeting multiple deadlines
- Professional communication skills when interacting with attorneys, clients, court personnel, and vendors
- Commitment to confidentiality and discretion in handling sensitive information
- Ability to work effectively in a hybrid environment, with a mix of in-office and remote days
Preferred Qualifications
- Experience using electronic filing systems, particularly File & ServeXpress
Benefits
- Competitive benefits package, including a 401k match and generous paid time off
- Opportunities for professional development and career advancement
- Access to employee discount programs and other workplace perks
