Responsibilities
- Coordinates and tracks ordering of equipment and materials that are available through the buying program, including fuel dispensing equipment, point-of-sale, and tank gauge systems
- Develop a general understanding of the available equipment and dependencies and work with customers and internal account teams to confirm orders. Proactively engage with customers to remind when confirmations or special information has been requested and has not been received.
- Update systems to provide visibility to management and customers as to orders received and order status, respond to inquiries from internal and external customers
- Enter purchase order requests in Service Now and ensure timely PO creation, approval, confirm vendor has received and shipped orders correctly
- Required to review and process related vendor invoices in JDE and follow procedures to approve payment and rebill charges to customer or internal capital accounts
- Work with accounting to balance clearing accounts and close out entries monthly to ensure all equipment has been properly billed to customers or internal capital
- Interface with customers and account teams, resolve issues or promptly escalate as necessary and ensure excellent service is provided to internal and external customers
- Meet with key vendors on a regular basis to review open orders and escalate to ensure timely receipt and processing
Requirements
- High School diploma
- 5-10 years’ experience in Purchasing or other similar field of expertise
- Strong proficiency in English required, both oral and written
- Excellent interpersonal, oral & written communication skills.
- The ability to work in a team environment as well as independently.
- Must possess the ability to work in a fast-paced environment with competing priorities.
- Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point)
Nice to Have
- Bachelor’s degree
- Knowledge of Accounting and Accounts Payable policies
- Salesforce, Smartsheet and JDE experience is an asset
Additional Information
- Candidates must be legally eligible to work in the country in which they applied.
- Final candidates will be required to undergo a confidential pre-employment background check, including but not limited to educational, criminal, credit, drug and alcohol, and/or fitness for duty testing.
- This position is a 12-month temporary term role.