Ingenovis Health is looking for an HR Coordinator to join our Human Resources department. This role provides essential administrative support to facilitate smooth HR operations, working closely with HR professionals, employees, and management to support a variety of functions.
What You'll Do
- Serve as the initial point of contact for employees seeking HR assistance via phone or email.
- Address and resolve a variety of HR-related inquiries promptly and accurately.
- Enter and maintain employment data within the HRIS and electronic filing systems including on and off boarding, employee updates, and status changes.
- Serve as a point of contact for HR-related inquiries from cross functional teams.
- Participate in process improvements and contribute to the development of resources and training materials.
- Assist with audits as needed to maintain accurate records and keep systems up-to-date.
- Retrieve electronic mail for the department and distribute or complete accordingly.
- Assist in employment verifications and requests for all populations.
- Assist in preparing subpoenas and submit responses, and communicate with attorney offices.
- Prepare ad hoc field staff requests such as Jury Duty Letters, BON Letters and TN Visa Letters.
- Assist with administering and maintaining the 401K Retirement Plan including compliance reporting and responding to inquiries.
- Support new hire and open enrollment benefits enrollment process and assist employees with benefits inquiries.
- Collaborate with benefits providers to resolve issues and ensure timely processing of benefits-related tasks.
- Oversee the maintenance of benefit records for all employees in applicable systems.
- Serve as the first point of contact for employees with questions pertaining to benefits.
- Determine approval or denial of qualifying life events and communicate outcome to employee, vendors and carriers.
- Process weekly insurance deduction audit to control the organization’s financial risk.
- Administer general FMLA and ADA communications as they pertain to benefits continuation and document in appropriate systems.
What We're Looking For
- Prior experience, in a healthcare staffing environment or related experience.
- High standards of professionalism and presence when engaging all levels of employees with a commitment to the strictest levels of confidentiality.
- Strong team collaborator and ability to work with employees at all levels.
- Excellent communication skills, including active listening, practicing empathy, sensitivity and inclusion.
- Unparalleled organizational skills and ability to multi-task, prioritize competing priorities and meet deadlines.
- Strong sense of urgency.
- Ability to thrive in a fast-paced team, in an ever-changing environment, with a lot of ambiguity and opportunity.
- Ability to maintain a calm and professional demeanor during high stress situations.
- Ability to develop and maintain business relationships.
- Ability to use tact, discretion, and independent judgment to analyze and resolve work problems.
Nice to Have
- Associate or Bachelor degree.
- PHR, SPHR, SHRM-CP or SHRM-SCP certification.
- Experience working in Microsoft, Workday, and ADP.
Technical Stack
- Microsoft
- Workday
- ADP
Team & Environment
Position within the Human Resources department.
Benefits & Compensation
- Compensation: $20.10 - $25.00
- Health insurance
- Dental insurance
- Vision insurance
- FSA/HSA
- Company-paid life insurance
- 401K with discretionary match
- Paid time off
- Paid parental leave
- Tuition reimbursement
Ingenovis Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws.
