Responsibilities
- Deliver full-cycle administrative and operational support to ensure smooth daily functions within the human resources team
- Collect, verify, and manage confidential employee records and new hire documentation in digital personnel files
- Ensure precision, order, and meticulous attention to detail in all HR procedures and paperwork
- Support efforts to enhance HR processes by contributing to workflow optimization and organizational improvements
- Assist in recruitment and onboarding tasks such as initiating background screenings, tracking progress, and confirming completion of required forms
- Monitor and update candidate and new hire statuses using the Applicant Tracking System, HRIS platforms, and internal spreadsheets
- Keep onboarding and recruitment spreadsheets current, serving as real-time dashboards for hiring stages
- Proactively communicate with candidates, new hires, hiring managers, and internal teams to ensure timely follow-up on key steps
- Coordinate onboarding logistics for both clinical and corporate roles in partnership with hiring managers and operations
- Validate I-9 forms and maintain records in alignment with federal laws and internal policies
- Adhere consistently to defined HR workflows, processes, and compliance protocols
- Manage private and sensitive data with integrity and confidentiality
- Support updates related to employee status, personnel changes, and separation documentation while maintaining compliance
- Act as a reliable and professional contact for internal and external stakeholders across the hiring and employment lifecycle
- Demonstrate professionalism and a service-oriented approach in all communications
- Work cross-functionally with departments to advance HR objectives and operational requirements
- Communicate clearly, appropriately, and promptly with individuals at all organizational levels
- Carry out additional human resources tasks and special projects as assigned to support departmental effectiveness
Work Arrangement
On-site
Other
- Must manage confidential data with discretion and professionalism
- Must ensure compliance with federal regulations and company policies for I-9 documentation
- Must support the administration of background checks
- Must track candidate and new hire progress using ATS, HRIS, and spreadsheet tools
