Responsibilities
- Serve as a point of contact with accounting teams to resolve financial discrepancies and support year-end closing procedures.
- Maintain and update a centralized digital system tracking grant applications, awards, denials, and statuses.
- Collaborate with principal investigators to oversee fund utilization and implement required budget modifications.
- Review and authorize procurement documents while advising purchasing staff on grant-compliant spending.
- Monitor and project financial outlays across faculty grant portfolios.
- Support timely execution of contracts and subcontracts by reviewing documentation and ensuring adherence to institutional requirements.
- Draft, manage, and send correspondence to funding agencies involving requests for budget adjustments, extensions, equipment approvals, and effort changes.
- Secure approvals and distribute financial summaries to principal investigators and senior administrators.
- Assist in overseeing invoicing for subaward agreements issued to external partners.
- Coordinate responses to internal and external requests for grant-related documentation, including biosketches, trainee details, and regulatory approvals.
- Support pre-award processes as needed.
- Organize proposal submissions by collecting materials from collaborating researchers and teams.
- Develop and finalize grant budgets and accompanying justifications.
- Monitor and update Other Support documentation for accuracy and compliance.
- Track deadlines and ensure timely submission of required reports and deliverables.
- Stay current with federal, agency, and institutional regulations affecting grant management.
- Record and maintain historical data on proposals submitted and awards received.
- Perform additional tasks as directed.
Benefits
- Accrue up to 22 days of vacation annually, in addition to 10 recognized holidays and sick leave.
- Access competitive health insurance plans featuring reduced copays, coinsurance, and priority access to care.
- Eligible employees receive a free Metro transit U-Pass.
- Eligible staff participate in a 403(b) Retirement Savings Plan with combined employer and employee contributions starting at 7%.
- Engage in wellness initiatives including health screenings, mental health support, mindfulness courses, financial counseling, and access to dietitians.
- Receive four weeks of caregiver leave for bonding with a new child, with resources available for ongoing childcare and adult care needs.
- Benefit from tuition coverage for employees and family members, including full undergraduate tuition at the institution and partial coverage elsewhere after seven years of employment.
Work Arrangement
Remote
Team
Department of Medicine
Responsibilities
- Serve as a point of contact with accounting teams to resolve financial discrepancies and support year-end closing procedures.
- Maintain and update a centralized digital system tracking grant applications, awards, denials, and statuses.
- Collaborate with principal investigators to oversee fund utilization and implement required budget modifications.
- Review and authorize procurement documents while advising purchasing staff on grant-compliant spending.
- Monitor and project financial outlays across faculty grant portfolios.
- Support timely execution of contracts and subcontracts by reviewing documentation and ensuring adherence to institutional requirements.
- Draft, manage, and send correspondence to funding agencies involving requests for budget adjustments, extensions, equipment approvals, and effort changes.
- Secure approvals and distribute financial summaries to principal investigators and senior administrators.
- Assist in overseeing invoicing for subaward agreements issued to external partners.
- Coordinate responses to internal and external requests for grant-related documentation, including biosketches, trainee details, and regulatory approvals.
- Support pre-award processes as needed.
- Organize proposal submissions by collecting materials from collaborating researchers and teams.
- Develop and finalize grant budgets and accompanying justifications.
- Monitor and update Other Support documentation for accuracy and compliance.
- Track deadlines and ensure timely submission of required reports and deliverables.
- Stay current with federal, agency, and institutional regulations affecting grant management.
- Record and maintain historical data on proposals submitted and awards received.
- Perform additional tasks as directed.
Benefits
- Accrue up to 22 days of vacation annually, in addition to 10 recognized holidays and sick leave.
- Access competitive health insurance plans featuring reduced copays, coinsurance, and priority access to care.
- Eligible employees receive a free Metro transit U-Pass.
- Eligible staff participate in a 403(b) Retirement Savings Plan with combined employer and employee contributions starting at 7%.
- Engage in wellness initiatives including health screenings, mental health support, mindfulness courses, financial counseling, and access to dietitians.
- Receive four weeks of caregiver leave for bonding with a new child, with resources available for ongoing childcare and adult care needs.
- Benefit from tuition coverage for employees and family members, including full undergraduate tuition at the institution and partial coverage elsewhere after seven years of employment.
Other
- Work occurs in a standard office setting.
- Position involves prolonged periods of sitting at a desk or table.
- Frequent repetitive motions using wrists, hands, and fingers.
- Regular use of standard office equipment.
- All external hires must complete pre-employment screenings, including criminal background checks, drug testing, employment and education verification, physical exams, vaccination compliance, and other applicable checks; offers are contingent upon successful completion.
