Responsibilities
- Global Payroll Operations Fully own payroll processing cycles for US, Germany, UK regions and China regions in collaboration with external partners (ADP, Rippling, etc.)
- Manage and audit payroll data, including new hires, terminations, promotions, transfers, compensation changes, timekeeping data, commissions, bonuses, and employee deductions.
- Oversee complex U.S. multi-state payroll operations across weekly, bi-weekly, and semi-monthly cycles, ensuring compliance with federal, state, and local requirements related to payroll taxes, wage and hour laws, overtime, garnishments, paid leave, ACA, and year-end reporting
- Review and approve payroll results, reconciliations, funding reports, payroll tax filings, W-2s, P60s, P11Ds, PSA, ERS, and other statutory reporting before finalization.
- Maintain accurate payroll records, employee data, tax forms, audit trails, and supporting documentation while serving as the primary point of contact for employee payroll inquiries and issue resolution
- Compliance, Systems, & Accounting Ensure compliance with payroll regulations across all jurisdictions, including U.S. federal, state, and local payroll tax requirements, FLSA, FMLA, ACA, garnishment orders, multi-state tax withholding, HMRC requirements in the UK, PAYE, P60/P11D reporting, German social insurance and wage tax regulations, and China individual income tax and social security requirements.
- Stay current on legal and regulatory changes and recommend updates to policies, procedures, and controls as needed.
- Act as the primary point of contact for internal, external, and statutory audits, including preparation of payroll documentation and support for SOX and other internal control requirements.
- Process payroll accounting entries in NetSuite ERP, perform payroll-related general ledger reconciliations and variance analysis, and support month-end close activities.
- Partner with HR, Finance, and external vendors to manage pension, insurance, benefit deductions, system integrations, testing, reporting, and employee mobility matters.
- Identify and implement process improvements, automation opportunities, reporting dashboards, and system enhancements to improve payroll accuracy, efficiency, and scalability.
- HR Operations Support HR Business Partners with the administration of the employee lifecycle, including new hire onboarding, contract amendments, and offboarding across all regions.
- Maintain accurate and up-to-date employee records within the HRIS, owning data integrity and leading regular audits and reconciliations across all geographies.
- Administer employee benefits programmes across all jurisdictions, including pension auto-enrolment (UK), 401(k) contributions (US), betriebliche Altersvorsorge (Germany), and housing provident fund and social insurance (China).
- Partner with the Reward team and HR Business Partners to process compensation review cycles, bonus payments, commission calculations, and ad-hoc salary adjustments in line with company policy.
- Produce regular HR and payroll management information reports for HR leadership, Finance, and where required, the Board, providing data-driven insight to support business decisions.
- Contribute to the development and continuous improvement of HR policies, processes, and systems, identifying opportunities to automate and streamline operations at scale.
- Support global mobility processes where applicable, including the administration of international assignments, shadow payrolls, and tax equalisation arrangements.
Requirements
- Minimum 6-8+ years of relevant payroll management or accounting experience, ideally in an international, high-growth, e-commerce or multinational environment.
- At least 2+ years of hands-on global payroll experience across multiple countries and/or regions.
- Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
- Demonstrated knowledge of U.S. federal, state, and local payroll regulations, payroll taxes, wage and hour requirements, and year-end reporting.
- Excellent problem-solving and analytical skills.
- Excellent communication skills both verbal and written and wants to work on a team to collaborate effectively.
- Fluent in English
Nice to Have
- Familiarity with US, German, British or Chinese payroll is preferred.
- Experience with Rippling or with other payroll systems is a plus.
- Strong accounting knowledge, including payroll journal entries, reconciliations, and general ledger analysis, is a strong plus.
- Prior experience with NetSuite ERP is not required but highly valued.
- German is a significant plus
Additional Information
- Fluent in English, German is a significant plus
