The Tinstman Law Firm is hiring a Global Admin Assistant to operate as the right hand to our Managing Attorney. This remote role focuses on creating structure and efficiency by managing his schedule, coordinating daily communication, and anticipating needs to make the entire firm more effective.
What You'll Do
- Take full ownership of the Managing Attorney’s calendar, scheduling calls, client meetings, internal check-ins, and travel
- Provide proactive reminders for upcoming events, hearings, deadlines, and appointments
- Prepare the Managing Attorney for meetings by confirming details, gathering information, and prompting him ahead of time
- Manage daily communication via Teams chat, text, and phone
- Reschedule appointments quickly and professionally when conflicts arise
- Follow up with clients, attorneys, and team members as needed to keep workflow smooth
- Handle miscellaneous administrative tasks, including light research, travel coordination, and project support
- Anticipate needs, identify gaps, and provide solutions before issues escalate
- Communicate updates in a direct, low-word-count, bullet-point style
- Keep the Managing Attorney aware of priorities and ensure he does not miss calls or scheduled commitments
- Support overall organization within the firm by removing administrative burdens from paralegals and the office manager
What We're Looking For
- 2–5+ years as an Executive Assistant, Admin Assistant, or similar role supporting a busy executive
- Extremely organized, detail-oriented, and reliable, with strong follow-through
- Fast, concise communicator who prefers bullet points over long explanations
- Comfortable with constant communication via Teams chat, phone, and text
- Able to work independently, think ahead, and anticipate needs without direction
- Flexible, open-minded, and unfazed by frequent schedule changes
- Mature, polite, steady under pressure, and completely drama-free
- Strong command of English, with clarity required
- Tech-savvy, resourceful, and comfortable coordinating across multiple team members
Nice to Have
- Bilingualism welcome (though the Managing Attorney speaks no Spanish)
- Interest in long-term growth into a more senior EA or operational role is a plus
Technical Stack
- Microsoft Teams
Team & Environment
You will support the Managing Attorney directly, working within a growing roster of attorneys, paralegals, and clinical support.
Benefits & Compensation
- Purpose-Driven Work supporting legal professionals fighting for clients
- Operational Influence enhancing decision-making, scheduling, and workflow across the firm
- Skill Expansion into high-level executive support experience and operational instincts for future leadership roles
- Compensation: $1,500–$1,800 USD monthly
Work Mode
This is a fully remote position.
The Tinstman Law Firm fosters a culture of professionalism, hard work, genuine care for clients, and a kind, supportive, and driven team environment.
