Oceans is hiring a G8/26 EVI F - Financial Operations Specialist

Oceans is hiring a Financial Operations Specialist to ensure financial accuracy and operational efficiency for a high-growth, inventory-based consumer brand. In this critical role, you’ll partner with a client to execute recurring finance and operations processes while contributing insights and improvements to support data-driven decision making.

What You'll Do

• Manage AP/AR processes including invoices, purchase orders, and payments.
• Reconcile wholesale orders and transactions on a monthly basis.
• Support month-end reporting, ensuring accuracy of data for financial reviews.
• Collaborate with fractional finance partners on reconciliations and reporting.
• Use QuickBooks and other finance tools for wholesale PO entry and tracking.
• Manage retailer onboarding administration and item form completion.
• Reconcile sales and inventory data across Shopify, Whole Foods, Costco, Thrive Market, and Amazon.
• Pull reports from dashboards (Crystal EDI, retailer portals) and translate into clean datasets.
• Assist with inventory reconciliations, providing visibility into stock positions.
• Support backend logistics tasks such as DHL forms for international shipments.
• Provide weekly and ad hoc reporting (sales by store, campaign performance, etc.).
• Analyze sales, inventory, and finance data to identify errors, trends, or discrepancies.
• Conduct A/B testing or user data review to inform leadership of opportunities for improvement.
• Proactively flag data discrepancies and recommend solutions.
• Contribute ideas to improve workflows, reporting, and reconciliation accuracy.
• Support leadership with data inputs for month-end or board-level discussions.

What We're Looking For

• Professional fluency in English with excellent communication skills.
• 3+ years in financial operations, business operations, or accounting support.
• Proficiency with QuickBooks.
• Strong proficiency with Excel/Sheets including pivot tables, datasets, and ad hoc reporting.
• Understanding of purchase orders, invoicing, and retail sales processes.
• Ability to work across remote and cross-time-zone teams.

Nice to Have

• Experience ideally in a CPG or inventory-based business.
• Exposure to Bill.com, Confido, or similar tools.
• Familiarity with retail partners (Costco, Whole Foods, Thrive Market, Amazon), EDI systems (Crystal), and inventory management.

Technical Stack

• QuickBooks, Bill.com, Confido
• Excel/Google Sheets
• Shopify
• Crystal EDI
• Amazon, Costco, Whole Foods, Thrive Market platforms

Team & Environment

You will report directly to the Operations Lead and work closely with other stakeholders including the Co-Founder.

Work Mode

This is a fully remote position.

Oceans is an equal opportunity employer, committed to building remote teams that connect the world’s top 1% of talent with visionary leaders. We work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported.