Theoria Medical is a leading-edge, innovative, and quality-driven physician group. We are looking for a Full-Time Executive Assistant to join our Executive Department. In this remote role based in the Philippines, you will provide high-level support to our executive leadership team, acting as a strategic thinker and problem solver. You will ensure flawless execution of high-stakes priorities, keeping executives focused on driving our healthcare mission forward.
What You'll Do
- Manage complex calendars; schedule meetings, appointments, and travel while anticipating conflicts.
- Prepare and coordinate executive meetings, including agenda development, materials preparation, and action item tracking.
- Draft, edit, and proofread internal and external communications, reports, and presentations.
- Maintain accurate digital records of contracts, business documents, and correspondence.
- Track executive priorities to ensure key deadlines and initiatives stay on schedule.
- Assist in managing cross-departmental projects by following up on action items.
- Conduct research and summarize findings to support executive decision-making.
- Act as a liaison between executives and internal/external stakeholders.
What We're Looking For
- Minimum of 8 years supporting C-level executives in dynamic, fast-paced environments.
- Mastery of Microsoft Office, Google Workspace, and tools like Monday.com and Slack.
- Excellent written and verbal English skills for executive-level communications.
- Consistently delivers accurate, polished work that doesn’t require second reviews.
- Maintains professionalism in high-pressure, fast-moving environments.
- Takes initiative, anticipates needs, and completes tasks without micromanagement.
- Handles confidential information with integrity.
- Willing to operate on a 24/7 mindset, aligning with U.S. business hours (EST).
- Must be punctual and adhere to company Time and Attendance policy.
- Ability to remain seated for the majority of the shift.
Nice to Have
- Experience with U.S.-based or international companies.
- Bachelor’s degree, though proven results and performance matter most.
Technical Stack
- Microsoft Office
- Google Workspace
- Monday.com
- Slack
Team & Environment
You will be part of Theoria’s Executive Department, reporting directly to the executive leadership team.
Benefits & Compensation
- 2 rest days per week
- 13th month pay
- Comprehensive HMO coverage
Work Mode
This is a fully remote position for candidates based in the Philippines.
Theoria Medical values talented individuals who want to make a difference in healthcare delivery.
