Jones Lang LaSalle (JLL) is hiring a Facilities Administrator to join our Integrated Facilities Management team. This role provides essential frontline helpdesk and administrative support, ensuring smooth daily operations and acting as a key point of contact for service requests and coordination.
What You'll Do
- Station and man the helpdesk and queries hotline during working hours to provide frontline assistance.
- Record and track all faults and service requests, regardless of the responsible party.
- Assist the Facilities Manager and/or Assistant Facilities Manager in day-to-day administrative work.
- Monitor the expiry of contracts, licenses, and subscriptions.
- Collate and compile reports required by the Authority.
- Coordinate with the Authority and staff on events management and logistic support.
- Assist with the facilities booking of meeting rooms and coordinate their set-up for meetings and events.
- Process e-invoices for the Authority and verify work completion before payment.
- Support the Authority’s revenue collection process.
- Carry out printing and production of staff access/ID cards for the Authority’s staff.
- Support any other works required by the Facilities Manager and/or Assistant Facilities Manager.
What We're Looking For
- At least a certificate in business administration or equivalent.
- Minimum three (3) years relevant working experience.
Technical Stack
- Microsoft Word
- Microsoft Excel
Team & Environment
You will be part of JLL's Work Dynamics - Integrated Facilities Management division, reporting directly to the Facilities Manager and/or Assistant Facilities Manager.
Work Mode
This is an onsite position located in Singapore.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
