About the Role
The Expense Management Specialist ensures accurate and timely processing of employee expense claims while upholding financial policies and supporting audit readiness across departments.
Responsibilities
- Review and verify employee-submitted expense reports for accuracy and completeness
- Ensure all claims comply with internal financial policies and regulatory standards
- Process reimbursements in a timely and error-free manner
- Identify and resolve discrepancies in expense documentation
- Communicate with employees to clarify missing or irregular submissions
- Maintain up-to-date records in the financial management system
- Generate monthly reports on expense trends and audit findings
- Support internal and external audits by providing necessary documentation
- Collaborate with HR and payroll teams to align reimbursement timelines
- Recommend improvements to expense reporting workflows and tools
- Stay current with tax regulations affecting business expense treatment
- Assist in policy updates related to travel and operational spending
- Track and categorize expenses by department and project
- Monitor for potential fraud or misuse of funds
- Ensure secure handling of sensitive financial data
Nice to Have
- Certified Public Accountant (CPA) or similar credential
- Experience in a technology or startup environment
- Prior work with automated expense approval workflows
- Knowledge of international expense regulations
- Exposure to ERP systems beyond basic accounting tools
Compensation
Competitive hourly rate based on experience
Work Arrangement
Remote with flexible hours
Team
Part of the finance operations team supporting company-wide financial integrity
Work Environment
This position operates in a fully remote setup with asynchronous collaboration tools. Team members use digital platforms for communication, task tracking, and document sharing. A quiet workspace and reliable internet connection are required.
Growth Opportunities
High performers may advance to senior finance roles or transition into broader financial operations leadership. Internal mobility is encouraged based on performance and business needs.
Not available for this position
