Keller Executive Search is on the hunt for a detail-ninja Executive Project Coordinator to supercharge our team. This fully remote role puts you at the heart of our executive search operations, where you'll juggle complex projects, orchestrate stakeholder communications, and help drive high-impact placements across industries. Think you can keep multiple plates spinning while delivering exceptional results?
Responsibilities:
- Manage multiple executive search projects from kickoff to touchdown, ensuring nothing slips through the cracks
- Create and maintain razor-sharp project timelines and milestones that keep every assignment on track
- Be the communication maestro between consultants, clients, and candidates throughout the search process
- Craft comprehensive project docs, reports, and presentations that wow internal teams and clients
- Coordinate interviews and meetings across time zones with Swiss watch precision
- Keep a hawk-eye on project budgets and resource allocation to maintain profitability
- Maintain pristine candidate and client databases with ironclad data integrity
- Support business development by prepping killer proposals and pitch materials
- Coordinate due diligence and reference checking with meticulous care
- Assist with contract management and smooth onboarding for successful placements
- Provide admin support to senior consultants and managing directors as needed
- Ensure rock-solid compliance with industry regulations and company policies
Requirements
- Bachelor's degree in Business Administration, Project Management, HR, or a related field
- 3-5 years of project coordination experience, ideally in professional services
- Proven track record in stakeholder management and client-facing roles
- Organizational skills that would make a Swiss army knife look disorganized
- Exceptional English communication skills (written and verbal)
- Advanced Microsoft Office skills, especially Excel and PowerPoint
- Experience with CRM systems and project management software
- Discretion level: Top Secret clearance
- Attention to detail that borders on obsessive
Preferred:
- Background in executive search or talent acquisition
- Project Management certification (PMP, PRINCE2, or equivalent)
- Remote work veteran
- Solid understanding of employment legislation
- Bonus points for multilingual skills
Skills & Competencies:
- Communication Excellence: Communication skills that could charm the socks off anyone
- Organizational Mastery: Task prioritization and time management that's nothing short of wizardry
- Technology Proficiency: Tech enthusiasm that keeps our processes cutting-edge
- Strategic Problem-Solving: The ability to spot challenges from a mile away and neutralize them with clever solutions
Benefits
Compensation and Benefits:
- Health insurance
- All South African public holidays
- Paid Annual Leave
- Paid Sick Leave
- Massive opportunities for professional growth and career rocket-boosting
- A collaborative, inclusive environment that celebrates diversity and innovation
- The chance to connect top talent with game-changing career opportunities
