FreedUp seeks a proactive Executive Operations Assistant to provide dedicated support to our Founder and CEO. This full-time, remote role is central to streamlining operations, improving efficiency, and ensuring smooth day-to-day management through expert task delegation, data management, and communication.

What You'll Do

Handle phone calls, schedule appointments, and manage comprehensive email communications.
Maintain and manage CRM tools like Monday.com and Zoho CRM.
Organize and schedule meetings, keeping the executive fully informed of all appointments.
Oversee inbox triage, draft and review emails, and prioritize key messages.
Assist with document organization, mail management, and basic reporting.
Help establish efficient workflows and implement best practices for managing executive responsibilities.
Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.
Manage social media (mainly LinkedIn) with regular content curation and posting.
Assist with sales support, managing leads and follow-ups.
Handle expense reports and help coordinate content creation and distribution.

What We're Looking For

3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
Strong experience in phone and email management, calendar coordination, and CRM data entry.
Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management.
Excellent written and verbal communication skills.
Ability to take initiative, solve problems independently, and implement efficient workflows.
Strong organizational and time management skills.
Familiarity with basic bookkeeping and reporting.
Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

Nice to Have

Proficient in HubSpot, Zoho, Trello, or similar CRM and project management tools.
Experience in sales support or customer relationship management.
Familiarity with various software tools including CRM systems (like Zoho), project management tools (like Microsoft Planner), and communication platforms.
Comfortable using Notion for documentation and SOPs.