FreedUp seeks a proactive Executive Operations Assistant to provide dedicated support to our Founder and CEO. This full-time, remote role is central to streamlining operations, improving efficiency, and ensuring smooth day-to-day management through expert task delegation, data management, and communication.
What You'll Do
- Handle phone calls, schedule appointments, and manage comprehensive email communications.
- Maintain and manage CRM tools like Monday.com and Zoho CRM.
- Organize and schedule meetings, keeping the executive fully informed of all appointments.
- Oversee inbox triage, draft and review emails, and prioritize key messages.
- Assist with document organization, mail management, and basic reporting.
- Help establish efficient workflows and implement best practices for managing executive responsibilities.
- Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.
- Manage social media (mainly LinkedIn) with regular content curation and posting.
- Assist with sales support, managing leads and follow-ups.
- Handle expense reports and help coordinate content creation and distribution.
What We're Looking For
- 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
- Strong experience in phone and email management, calendar coordination, and CRM data entry.
- Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management.
- Excellent written and verbal communication skills.
- Ability to take initiative, solve problems independently, and implement efficient workflows.
- Strong organizational and time management skills.
- Familiarity with basic bookkeeping and reporting.
- Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.
Nice to Have
- Proficient in HubSpot, Zoho, Trello, or similar CRM and project management tools.
- Experience in sales support or customer relationship management.
- Familiarity with various software tools including CRM systems (like Zoho), project management tools (like Microsoft Planner), and communication platforms.
- Comfortable using Notion for documentation and SOPs.
Technical Stack
- Monday.com, HubSpot, Zoho CRM, Trello, Asana, Notion
- Slack, Microsoft Teams, Zoom
- Microsoft Excel, Microsoft Planner
Team & Environment
You will directly support a Founder and CEO, working within a supportive and collaborative team structure.
Benefits & Compensation
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
- Compensation: $1,500 - $1,800 per month (based on experience)
Work Mode
This is a fully remote position open to candidates located in LATAM.
FreedUp is an equal opportunity employer.
