About the Role
The Executive Operations Assistant will provide high-level administrative support to senior leaders, ensuring smooth operations through coordination of schedules, communications, and internal processes.
Responsibilities
- Manage complex calendars and schedule high-priority meetings across time zones
- Prepare agendas and follow up on action items from leadership discussions
- Serve as a point of contact for internal and external stakeholders
- Track and organize key operational documents and records
- Assist in preparing presentations and reports for executive review
- Coordinate travel arrangements and logistics for leadership team
- Monitor deadlines and ensure timely follow-up on executive tasks
- Streamline communication flows between departments
- Support onboarding and integration of new team members
- Maintain confidentiality of sensitive information
- Anticipate needs and proactively resolve scheduling conflicts
- Draft and edit correspondence on behalf of executives
- Organize internal events and company-wide meetings
- Track progress on strategic initiatives and flag delays
- Compile data for performance reviews and operational summaries
- Liaise with external partners and vendors as needed
- Implement tools and systems to improve workflow efficiency
- Handle expense reporting and budget tracking for leadership
- Ensure consistency in executive messaging across teams
- Maintain a centralized knowledge base for operational procedures
Nice to Have
- Experience supporting C-suite executives
- Background in operations or project coordination
- Familiarity with AI research environments
- Knowledge of data privacy standards
- Experience with automation tools
- Prior work in startup or high-growth company
- Understanding of technical workflows
Compensation
Competitive salary based on experience
Work Arrangement
Remote with flexible hours
Team
Small, fast-moving team focused on operational efficiency
Culture & Values
- We value transparency, ownership, and continuous improvement
- Team members are expected to operate with integrity and initiative
- Collaboration is encouraged across all levels of the organization
Growth Opportunities
- Potential to take on increasing responsibility over time
- Exposure to strategic decision-making processes
- Opportunities to shape operational frameworks
Available for qualified candidates
