Responsibilities
- Own end-to-end travel coordination for senior leadership. Meaning, you’ll be managing simultaneous, multi-leg domestic and international itineraries with frequent changes.
- Anticipate and resolve disruptions proactively (delays, rebooking, visa constraints, etc.)
- Ensure all travel aligns with company priorities, security considerations, and time sensitivity
- Maintain clear, real-time visibility into who is where and when across the executive team only
- Manage complex calendars across multiple senior stakeholders
- Prioritize scheduling based on mission-critical needs, not just availability
- Rapidly adapt schedules in response to changing priorities and external demands
- Act as a central coordination node across leadership, operations, and external partners
- Track key movements, engagements, meetings, and dependencies across teams
- Ensure leadership is fully prepared with the right context, materials, and timing
- Handle sensitive information with a high degree of professionalism and confidentiality
- Communicate clearly and concisely across senior internal and external stakeholders
- Represent leadership with professionalism in all interactions
- Build and maintain systems for tracking travel, logistics, and scheduling
- Identify inefficiencies and improve workflows over time
- Maintain structured records and ensure nothing falls through the cracks
Requirements
- Exceptionally detail-oriented with a zero-error, adaptable, mission-focused mindset
- Highly dependable and responsive in time-sensitive situations
- Strong sense of ownership and accountability, warrior mindset
- Able to manage multiple priorities without losing precision
- Prior experience supporting senior executives, operators, or leadership teams
- Experience managing complex travel logistics at scale (required)
- Advanced calendar and scheduling management, with exceptional organizational and tracking systems (spreadsheets, tools, etc.)
- Exceptional written and verbal communication
- Ability to operate calmly under pressure and ambiguity
Nice to Have
- Prior experience in the military and/or defense-related field is highly desired.
- Background in military, defense, or similarly structured environments is a strong plus, especially experience supporting senior officers or leadership roles
Additional Information
- This position may also be involved in meetings in which management-only discussions occur so the highest level of discretion is required.
- Candidates with prior experience supporting senior military leadership or operating in structured, high-accountability environments are preferred.
