Pearl Talent is looking for an Executive Assistant to serve as the operational right hand to a founder in the medical and academic space. This is a high-impact role supporting a US-based Medical Director across clinical, educational, and media responsibilities.
What You'll Do
- Orchestrate daily calendar across multiple domains including clinic, education, podcast, and travel.
- Build and maintain rolling 7-day dashboards and daily briefing updates.
- Own meeting preparation, coordination, and next-step tracking.
- Filter and triage inbox requests and incoming communications.
- Coordinate complex international travel, speaking engagements, and clinical tours.
- Manage podcast and VIP patient scheduling.
- Connect workflows across multiple teams, organizations, and regions.
- Maintain alignment and documentation across stakeholders.
- Manage trackers, SOPs, and executive commitments.
- Conduct light research on speaking topics, protocols, and international engagements.
- Use tools like EMRs, CRMs, Slack, and project trackers to manage workflows.
- Support onboarding of new initiatives and align team systems.
What We're Looking For
- 3+ years supporting C-suite or physician executives.
- Experience with executive calendar management and international coordination.
- Excellent English communication skills (written and verbal).
- High discretion and comfort working under NDA/HIPAA protocols.
- Strong command of Google Workspace, Slack, and project management tools.
- Familiarity with healthcare or biotech environments.
Nice to Have
- Knowledge of integrative medicine or cellular health terminology.
- Podcast coordination experience.
- HubSpot, OptiMantra, Notion, or Airtable fluency.
- Background supporting founders or high-profile executives.
- Exposure to high-performance, clinical, or concierge service roles.
Technical Stack
- Google Workspace, Slack
- EMRs, CRMs
- HubSpot, OptiMantra
- Notion, Airtable
Team & Environment
You will report directly to the Founder in the medical and academic space.
Benefits & Compensation
- Fully remote—work from anywhere.
- 15 days PTO annually.
- HMO after 3 months for full-time contractors.
- Direct support from Pearl Talent and international executive coaches.
- Access to global resources and best practices.
- Retention bonuses at 3, 6, 9, and 12 months.
- Exclusive invite to Pearl’s global community retreat.
Work Mode
This is a fully remote, global position.
Pearl Talent is an equal opportunity employer.
