Pearl Talent is hiring an Executive Assistant for a high-growth US-based AI company. You will be a proactive, systems-driven partner to both the CEO and Chief of Staff, absorbing low-leverage tasks, improving operational workflows, and acting as a second brain to the executive team. This is a high-trust, high-impact role ideal for someone who wants to grow with the company long-term.
What You'll Do
- Own calendars for the CEO and Chief of Staff, prioritize meetings, and manage scheduling with precision.
- Triage inboxes, follow up with stakeholders, and keep communication clean and streamlined.
- Lead internal coordination across operations, product, and HR.
- Own delegated projects across legal operations, onboarding, and finance.
- Create trackers, SOPs, and process documentation.
- Flag blockers and help unblock threads across internal priorities.
- Book travel and handle end-to-end logistics.
- Manage office relocation support, vendor coordination, and lunch/supply orders.
- Aggregate daily priorities into digestible summaries and dashboards.
What We're Looking For
- 4–5+ years supporting executives in fast-paced startups.
- Strong English skills (polished, neutral accent preferred).
- High EQ and impeccable attention to detail.
- Experience with Slack, Google Workspace, Zoom, Notion.
- PST-compatible working hours.
- Autonomous, responsive, and systems-focused.
Nice to Have
- Experience supporting both a CEO and a Chief of Staff.
- Familiarity with legal operations, RFPs, or contract workflows.
- A background in operations, legal, business, or administrative systems.
- Eye for aesthetics and formatting polish.
Technical Stack
- Slack
- Google Workspace
- Zoom
- Notion
Team & Environment
The company has expanded from 20 to 50+ employees. You will be supporting the CEO and Chief of Staff, reporting directly to both.
Benefits & Compensation
- Compensation: $3,000/month all-in.
- Retention bonuses at 3, 6, 9, and 12 months.
- Community-driven benefits.
- Work directly with startup leaders shaping the future of infrastructure and AI.
- Operate with autonomy and own your lane.
- Grow long-term with a team that invests in your development.
- Be part of a network of elite professionals across Pearl’s ecosystem.
Work Mode
This is a fully remote position.
Pearl Talent and our partner companies are equal opportunity employers.
