Hunt St is looking for an Executive Assistant to the Director and Team Support to act as a key operational partner. This role manages the Director’s communication and schedule while providing critical administrative support to the broader team, focusing on client onboarding, deal progression, and document management. You will be hired directly by the client as an independent contractor.
What You'll Do
- Monitor and manage the Director’s inbox, filtering messages and forwarding or responding as needed.
- Schedule meetings and appointments with clients and external parties.
- Maintain and update the Director’s calendar with all meetings, events, and deadlines.
- Provide daily reminders of critical tasks and follow-ups.
- Create new leads in BrokerEngine and send Cash Deck requests.
- Create, organise, and maintain client documents and folders within Dropbox using established protocols.
- Save and organise finalised Cash Decks, Equifax reports, and deal reports.
- Assist with pricing comparisons, structuring support, and ordering valuations.
- Review the Director’s calendar to ensure all meetings are correctly scheduled and prepared for.
- Maintain clean and up-to-date email and task lists.
- Check in with team members to confirm completion of delegated tasks.
- Reconcile any outstanding follow-ups from the Director’s communication backlog.
- Assist with monthly planning meetings by ensuring agendas, notes, and follow-ups are documented.
- Provide administrative support during reporting and strategic review periods.
What We're Looking For
- Proven experience supporting senior executives in an EA, Team Assistant, or Business Support role.
- Strong organisational and time management skills with the ability to juggle competing priorities.
- Excellent communication (verbal and written) and interpersonal skills.
- A proactive, solutions-focused mindset with a high degree of discretion and professionalism.
- Proficiency in Broker Engine, Apply online, Quickli, Microsoft 365 (Outlook, Excel, PowerPoint, Teams), and other collaboration tools.
- Passionate about finance.
- Someone who is down to earth, proactive, and happy to help.
- Confident in supporting a Director and holding to account on questions and queries.
Nice to Have
- Experience working in Finance or as a Mortgage Broker.
Technical Stack
- Broker Engine, Apply online, Quickli, Microsoft 365 (Outlook, Excel, PowerPoint, Teams), Dropbox
Team & Environment
You will directly support the Director and assist the broader team, including the Client Onboarding Officer and Deal Building and Support functions.
Benefits & Compensation
- Compensation: 1500-1700 AUD per month.
Work Mode
This is a fully remote position. You will work from home in the Philippines.
Hunt St is an equal opportunity employer.
