Pearl Talent is looking for an Executive Assistant to the CEO to act as a trusted partner in a dynamic, creative agency setting. You will be responsible for protecting executive time, maintaining operational clarity, and ensuring consistent follow-through across high-priority initiatives. This role blends high-level support with light business development coordination and internal operations management.
What You'll Do
- Manage inbox triage, prioritize messages, and draft clear, professional responses.
- Own and optimize the CEO’s calendar with strong time protection and scheduling discipline.
- Take meeting notes, track action items, and ensure timely follow-ups and closure.
- Filter, reroute, or remove low-priority tasks that distract from strategic initiatives.
- Maintain daily check-ins and ongoing communication to support executive alignment.
- Coordinate outreach efforts, client follow-ups, and recap distribution.
- Assist in preparing and updating internal and external presentation decks.
- Track conversations, leads, and next steps in CRM or internal systems.
- Prepare agendas, notes, and materials for weekly leadership and sales meetings.
- Maintain internal lists, directories, SOPs, and an executive assistant handbook.
- Coordinate across teams to ensure alignment on priorities, timelines, and deliverables.
- Coordinate travel logistics including flights, hotels, transportation, and events.
- Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting.
- Handle occasional personal or sensitive logistics with complete discretion.
What We're Looking For
- 2+ years of experience supporting executives, founders, or senior leaders.
- Excellent written and verbal English communication skills.
- Proven experience managing executive calendars, inboxes, and high-volume communication.
- Strong organizational skills with a demonstrated ability to close loops and follow through.
- Proficiency in Google Workspace (Drive, Sheets, Slides, Docs).
- Reliable remote work setup with stable internet and a professional video presence.
Nice to Have
- Experience in a creative, agency, production, or fast-paced startup environment.
- Familiarity with CRM systems and workflow automation tools.
- Experience supporting business development or client-facing teams.
- Comfort working with distributed teams and U.S.-based leadership.
Technical Stack
- Communication: Gmail, Slack, Zoom, iMessage
- Productivity: Google Calendar, Google Drive, Google Docs, Google Sheets, Google Slides
- Organization: Notion, ClickUp, Asana, Airtable
- Business Systems: HubSpot, Zapier
Team & Environment
You will work closely with leadership and cross-functional teams, reporting directly to the CEO. Pearl Talent fosters a mission-driven, high-trust, and execution-driven culture where speed, ownership, and trust are critical.
Benefits & Compensation
- Competitive Salary based on experience and skills
- Fully remote work
- Performance Bonus based on data accuracy, reporting timeliness, and overall sales efficiency
- Team Incentives for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Work Mode
This is a fully remote position open to candidates in the Philippines, LATAM (Mexico, Colombia, Brazil, Argentina), and other remote regions with strong English communication and EA/operations experience.
Pearl Talent is an equal opportunity employer.
