About the Role
The successful candidate will serve as a key point of contact for executive leadership, managing complex calendars, preparing reports, coordinating travel, and ensuring smooth day-to-day operations for both the CEO and COO.
Responsibilities
- Manage and prioritize executive calendars with attention to time-sensitive commitments
- Coordinate domestic and international travel arrangements, including itineraries and documentation
- Prepare presentations, reports, and correspondence for internal and external distribution
- Serve as a liaison between executives and internal teams, clients, and external partners
- Organize and schedule high-level meetings, board sessions, and industry events
- Maintain strict confidentiality of sensitive business and personnel information
- Anticipate executive needs and proactively address upcoming requirements
- Track and follow up on action items and deliverables from leadership meetings
- Handle expense reporting and corporate card reconciliation efficiently
- Support special projects and strategic initiatives led by executive officers
- Draft and edit communications with precision and professional tone
- Ensure timely preparation and distribution of pre-meeting materials
- Maintain organized digital and physical filing systems for executive records
- Act as a gatekeeper for executive time, filtering requests and prioritizing access
- Facilitate internal communication flow across departments for leadership
- Assist in onboarding and orientation for new executive team members
- Coordinate logistics for executive-hosted events and client engagements
- Monitor deadlines and key dates relevant to executive responsibilities
- Provide backup support to other administrative staff when needed
- Use discretion and judgment when handling sensitive or time-critical matters
Compensation
Competitive salary with performance-based bonuses
Work Arrangement
Hybrid work model with office and remote flexibility
Team
Close-knit executive support team within a high-growth investment banking environment
What We Offer
- Opportunity to work directly with top leadership in a dynamic financial firm
- Exposure to strategic decision-making and high-impact projects
- Professional development and career advancement support
- Comprehensive health and wellness benefits package
- Generous paid time off and flexible scheduling options
Application Process
- Interested candidates should submit a resume and cover letter
- Shortlisted applicants will be contacted for initial screening
- Final stage includes in-person or virtual interviews with leadership
Available for qualified candidates
