Keeper Security, Inc. is seeking an Executive Assistant (to CEO & Co-Founder) / Office Manager for our Global Headquarters in Chicago, IL. This is a highly visible, on-site role that combines executive support with office leadership, requiring a proactive and people-focused approach.
What You'll Do
- Provide executive assistant support to the CEO & Co-founder, including calendar management, complex domestic and international travel coordination, expense reporting, and clerical support.
- Direct and own all office management for our Chicago office, overseeing reception, building access, mail, conference services, catering, and general technical support.
- Manage executive scheduling priorities and ensure seamless communication between leadership, internal teams, and external stakeholders.
- Assist with preparing presentations, reports, and correspondence on behalf of the executive team.
- Plan, organize, and execute all office events, team-building activities, and company gatherings, handling venue selection, catering, transportation, and communications.
- Champion a positive, inclusive, and high-energy workplace culture, fostering engagement and ensuring employees and visitors feel welcome.
- Communicate regularly with company leadership to provide updates, flag operational issues, and suggest improvements to office systems.
- Liaise with building management, facilities vendors, and subcontractors to ensure timely and satisfactory service performance.
- Order and maintain inventory of office beverages, snacks, and meals.
- Support the corporate finance team with basic administrative tasks such as invoice processing, expense tracking, and budget reconciliation.
- Perform general administrative tasks, data entry, and occasional office errands to support smooth daily operations.
What We're Looking For
- 3+ years of experience in executive administration and/or office management.
- Proven experience supporting senior executives with travel, scheduling, and logistics coordination.
- Strong knowledge of domestic and international travel arrangements, meeting coordination, and event planning.
- Superior organizational and problem-solving skills with a proactive, service-oriented mindset.
- Exceptional interpersonal and communication skills with the ability to build relationships at all levels of the organization.
- Ability to multitask and prioritize effectively in a dynamic, fast-paced environment.
- High level of professionalism, discretion, and attention to detail.
- Excellent computer skills, including Google Suite and Excel.
- Must reside in or near Chicago with the ability to be on-site daily.
Nice to Have
- Experience preferably in a fast-paced tech or creative environment.
Technical Stack
- Google Suite
- Excel
Team & Environment
You will collaborate closely with our global office managers and report directly to the CEO & Co-Founder.
Benefits & Compensation
- Medical, Dental & Vision insurance (inclusive of domestic partnerships).
- Employer Paid Life Insurance & Employee/Spouse/Child Supplemental life.
- Voluntary Short/Long Term Disability Insurance.
- 401K (Roth/Traditional).
- A generous PTO plan that celebrates your commitment and seniority, including paid Bereavement and Jury Duty.
- Above market annual bonuses.
Work Mode
This is an on-site position located in Chicago, IL.
Keeper Security, Inc. is an equal opportunity employer and participant in the U.S. Federal E-Verify program. We celebrate diversity and are committed to creating an inclusive environment for all employees.
