We are seeking a dedicated Executive Assistant to provide comprehensive administrative support to members of our Executive team. This role demands strong C-Level support skills, a proactive approach to problem-solving, and the ability to thrive in a dynamic environment, partnering directly with executives to manage their professional and personal workflow.
What You'll Do
- Partner with Executives to support all aspects of their roles.
- Manage and maintain complex professional calendars, coordinating appointments, meetings, and conference calls.
- Oversee personal calendars for executives as requested.
- Handle all aspects of meeting planning, including coordination, communication, and defining meeting objectives.
- Assist in developing meeting agendas, content, and presentation materials.
- Compose and prepare correspondence and memos.
- Greet visitors and act as a gatekeeper as needed.
- Communicate professionally with all levels of the practice and external partners.
- Serve as a communication bridge between the C-Suite and internal departments.
- Identify issues and prepare proposed solutions for the Executive team.
- Maintain and renew professional licenses for executives across all states of practice.
- Review, sort, and organize both paper-based and electronic mail, taking appropriate action.
- Facilitate and manage project-based tasks.
- Handle a variety of special projects at the request of the Executive team.
- Prioritize conflicting needs and follow through on projects to completion, often under deadline pressure.
- Handle reporting and project updates as required.
- Record tasks and minutes for designated meetings, including Executive Council and Compliance meetings.
- Create PowerPoint presentations as needed by the Executive team.
- Manage and maintain investor PowerPoint materials.
- Serve as a liaison to FOX leadership, coordinating meetings and scheduling lunches.
- Order catering, flowers, and other items as requested.
What We're Looking For
- Must reside within 1-hour of Cherry Hill, NJ.
- 5+ years of experience supporting Senior Executives/C-Suite in a fast-paced, high-demand environment.
- Expert-level skills in Microsoft 365 and complex calendar management.
- Superior analytical skills and decision-making ability.
- Ability to interact effectively with management, staff, clients, and vendors at all levels.
- Outstanding organizational, verbal, and written communication skills.
- Ability to effectively multi-task, prioritize, and manage complex assignments.
- Skilled at working independently with a high degree of autonomy and accountability.
- Excellent follow-up skills and attention to detail.
- Ability to work in a very fast-paced environment.
- A minimum typing speed of 60 WPM.
- High energy and a strong customer service orientation.
- Ability to work regularly from 8:00am to 5:00pm and as needed after hours.
- Flexibility to adapt to changing needs and deadlines, including the ability to work virtually as needed.
Nice to Have
- Bachelor's Degree preferred (an Associate's Degree in Office Technology or a related field is required).
Technical Stack
- Microsoft 365
Team & Environment
You will support members of the Executive team, working closely with C-Level leadership.
Benefits & Compensation
- Salary range: $65k-$75k
Work Mode
This is a hybrid position based in Cherry Hill, NJ.
Company is an equal opportunity employer.
