Nebius is hiring an Executive Assistant to provide high-level administrative and operational support to the VP of Talent and Rewards Operations. You will ensure smooth coordination for Talent and Rewards initiatives in a dynamic, collaborative environment focused on innovation in AI cloud infrastructure.
What You'll Do
- Manage the VP’s calendar and schedule across multiple stakeholders and time zones.
- Coordinate internal and external meetings, including leadership and board preparation.
- Prepare agendas, briefing materials, and presentations.
- Track action items and follow-ups to ensure deadlines are met.
- Arrange travel and manage expense reports.
- Handle sensitive information with discretion.
- Coordinate logistics for performance reviews, talent review meetings, and compensation cycles.
- Organize and maintain documentation such as org charts, job descriptions, and policy materials.
- Track timelines and milestones for key initiatives, including annual compensation planning and engagement programs.
- Support coordination with HR, Finance, Legal, and leadership teams.
- Compile and format HR data for dashboards and leadership updates.
- Prepare executive-level presentations and reports.
- Maintain trackers for hiring plans, workforce planning, and organizational updates.
- Act as the primary coordination point for internal stakeholders engaging with the VP.
- Manage team communications and updates.
- Organize offsites, planning sessions, and leadership meetings.
- Support onboarding for new HR team members, including system access and scheduling.
What We're Looking For
- 6-10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations.
- Proven ability to handle confidential and sensitive information.
- Strong organizational and calendar management skills.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
- Experience with HR systems and collaboration tools.
- Strong judgment, discretion, and ability to operate in high-trust environments.
- Ability to manage multiple priorities in a fast-paced environment.
Technical Stack
- Microsoft Office (Excel, PowerPoint, Outlook)
- HR systems and collaboration tools
Team & Environment
You will support the VP of Talent and Rewards Operations directly, reporting to them and coordinating across internal teams.
Benefits & Compensation
- Compensation: $185k - $221K OTE + equity based on your experience.
- 100% company-paid medical, dental, and vision coverage for employees and families.
- 401(k) plan: Up to 4% company match with immediate vesting.
- Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
- Remote work reimbursement: Up to $85/month for mobile and internet.
- Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.
- Opportunities for professional growth within Nebius.
- Flexible working arrangements.
- A dynamic and collaborative work environment that values initiative and innovation.
Work Mode
This is a remote position based in the USA (East Coast).
