Nebius is hiring an Executive Assistant to provide high-level administrative and operational support to the VP of Talent and Rewards Operations. You will ensure smooth coordination for Talent and Rewards initiatives in a dynamic, collaborative environment focused on innovation in AI cloud infrastructure.

What You'll Do

Manage the VP’s calendar and schedule across multiple stakeholders and time zones.
Coordinate internal and external meetings, including leadership and board preparation.
Prepare agendas, briefing materials, and presentations.
Track action items and follow-ups to ensure deadlines are met.
Arrange travel and manage expense reports.
Handle sensitive information with discretion.
Coordinate logistics for performance reviews, talent review meetings, and compensation cycles.
Organize and maintain documentation such as org charts, job descriptions, and policy materials.
Track timelines and milestones for key initiatives, including annual compensation planning and engagement programs.
Support coordination with HR, Finance, Legal, and leadership teams.
Compile and format HR data for dashboards and leadership updates.
Prepare executive-level presentations and reports.
Maintain trackers for hiring plans, workforce planning, and organizational updates.
Act as the primary coordination point for internal stakeholders engaging with the VP.
Manage team communications and updates.
Organize offsites, planning sessions, and leadership meetings.
Support onboarding for new HR team members, including system access and scheduling.

What We're Looking For

6-10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations.
Proven ability to handle confidential and sensitive information.
Strong organizational and calendar management skills.
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
Experience with HR systems and collaboration tools.
Strong judgment, discretion, and ability to operate in high-trust environments.
Ability to manage multiple priorities in a fast-paced environment.

Technical Stack

Microsoft Office (Excel, PowerPoint, Outlook)
HR systems and collaboration tools

Team & Environment

You will support the VP of Talent and Rewards Operations directly, reporting to them and coordinating across internal teams.

Benefits & Compensation

Compensation: $185k - $221K OTE + equity based on your experience.
100% company-paid medical, dental, and vision coverage for employees and families.
401(k) plan: Up to 4% company match with immediate vesting.
Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
Remote work reimbursement: Up to $85/month for mobile and internet.
Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.
Opportunities for professional growth within Nebius.
Flexible working arrangements.
A dynamic and collaborative work environment that values initiative and innovation.