Join a forward-thinking, mission-driven organization as an Executive Assistant in Panama, working directly with company founders in a hybrid capacity. This role demands a highly organized, proactive professional who thrives in dynamic settings and excels at managing intricate calendars, coordinating domestic and international travel, and ensuring seamless communication across teams and stakeholders.
Key Responsibilities
- Oversee daily administrative operations for C-level executives, including scheduling, correspondence, and report preparation
- Serve as the primary contact for internal and external parties, maintaining clear and professional communication
- Prepare meeting materials such as agendas, summaries, and action item follow-ups
- Manage and prioritize executive calendars, handling sensitive scheduling with discretion
- Draft, edit, and finalize emails, documents, and reports with accuracy and clarity
- Coordinate complex travel logistics, adapting quickly to last-minute changes and resolving issues efficiently
- Support special projects by tracking deadlines, milestones, and deliverables
- Maintain confidentiality when handling sensitive information and uphold the highest standards of professionalism
- Monitor office resources and ensure a functional, well-equipped workspace
- Identify inefficiencies in processes and recommend practical improvements
- Utilize tools like Microsoft Office, Asana, and Trello to streamline workflows and collaboration
Qualifications
Candidates should demonstrate exceptional organizational abilities, strong attention to detail, and the ability to manage competing priorities. Excellent written and verbal communication skills are essential, along with proven experience in executive support roles.
- Proficiency in Microsoft Office Suite and project management platforms such as Asana or Trello
- Proven ability to manage time effectively and meet strict deadlines
- Strong problem-solving and analytical skills
- Commitment to confidentiality, integrity, and professionalism
- Bachelor’s degree in Business Administration or a related field preferred
- At least three years of experience in administrative or executive support, ideally within a corporate or fast-paced environment
Compensation & Benefits
- Competitive salary, adjusted according to experience and qualifications
- Eligibility for quarterly performance-based bonuses
- Paid Time Off (PTO) for work-life balance
- Access to professional development resources, including training and workshops
Work Environment
This is a hybrid position based in Panama, combining in-office collaboration with flexible remote work. The organization operates with a global mindset, leveraging compliance automation and digital tools to drive innovation in cybersecurity and regulatory audits. The culture is entrepreneurial, tech-enabled, and focused on delivering worldwide impact through smart, scalable solutions.
