Reporting to the Executive Assistant to the President and Chief Executive Officer, the incumbent provides high-level administrative, organizational, and logistical support to the Office of the President. She contributes to the smooth running of executive operations, the visibility of the CEO, and the effective functioning of institutional activities.
Administrative and Organizational Support
- Manage a part of the correspondence and invitations for the Office of the President;
- Ensure the execution and follow-up of certain activities related to the CEO’s schedule, in accordance with established priorities and directives;
- Provide administrative support for the Chief Financial Officer’s (CFO) schedule;
- Prepare, review, and format executive-level documents;
- Organize business travel;
- Prepare and process expense reports (CONCUR);
- Provide administrative support for the CEO’s commitments to external boards of directors;
- Coordinate end-of-quarter activities, including data collection, formatting, printing, and required signatures;
- Optimize and maintain a structured and efficient filing system for documents on OneDrive;
- Provide administrative support to the Finance team (meeting management, schedules, HR follow-ups, timesheets);
Office Logistics and Coordination
- Manage the day-to-day logistics of the Office of the President;
- Prepare, stock, and set up meeting rooms;
- Welcome external guests and ensure a professional and courteous experience.
Communications and Outreach
- Ensure strict adherence to the CEO’s recognition protocol, in collaboration with Internal Communications;
- Provide administrative support for the preparation of the CEO’s quarterly report;
- Manage the CEO’s LinkedIn inbox.
Projects and Initiatives
- Collaborate with the Office of Strategic Initiatives to monitor key projects and initiatives, ensuring that deadlines are met and deliverables are of high quality;
Apply on company website 300 rue Léo-Pariseau, Montreal, Quebec, Canada Hybrid Full-time
Transat AT is hiring an Executive Assistant, Office of the President
About company
Be part of the journey!Our mission is to be the preferred airline of our customers and our team.Open-mindedness, concern for others, intelligence at work and, above all, a healthy dose of fun enable us to achieve great things every day. Our dedication has earned us the title of the world's best leisure airline multiple times, and we’re just getting started.Want to join us?You will have the chance to enjoy exclusive travel privileges to explore the world and create unforgettable memories. You will also have the opportunity to work in a modern, inspiring environment.What we offer you Six (6) daytime positions and four (4) nighttime positions are availableA primarily remote position, with all computer equipment provided. Regular visits to the office are to be expected.* A base salary of $17.75/hour, supplemented by performance incentives and premiums.
* A guaranteed salary increase with the addition of competencies for the South package.
* 3 weeks of vacation + 5 personal days starting on your first day.
* Immediate travel benefits: unlimited standby tickets, confirmed tickets, and exclusive discounts to help you create your best memories.
* A stimulating environment where you can develop your talent and build a rewarding career.
* A comprehensive range of group insurance, an RRSP, and enviable travel privileges;
* A competitive referral program: invite talented people like you and get rewarded!
Job Description: Your responsibilities* Be the voice of Transat by answering incoming calls from customers and travel agents (reservations, flight changes, etc.);
* Promote our products: seat selection, baggage, special services, insurance, etc.
* Help customers navigate our websites;
* Provide exceptional service, demonstrating attentiveness, empathy, and professionalism.
What we make available to you* A schedule based on operational needs, confirmed in advance and tailored to your seniority and preferences;
* Personalized training to master our products and systems;
Three work options to work according to your lifestyle* At the Montreal office located at 300 Léo‑Pariseau, just steps from Mount Royal Park;
* From home, for added comfort and a reduced environmental footprint;
* In hybrid mode, depending on your flexibility and preferences.
Qualifications: What we are looking forComfortable working with various computer tools and systems.Day shift: Stable schedule of 37.5 hours/week, available 7 days a week, with potential shifts between 7 a.m. and 9 p.m., depending on your preferences, availability, and seniority.Night shift: Availability required between 9 p.m. and 8 a.m., 7 days a week.* Recognized for your excellence in customer service.
* Bilingual (French and English, spoken and written).*
* Knowledge of Spanish or Portuguese is considered an asset.
* Minimum of one year of experience in a call center.
* Experience in the travel industry is an asset.
*A good knowledge of French is required for positions in Quebec. The incumbent will be required to communicate and collaborate frequently in English, both orally and in writing, with colleagues, customers, and other stakeholders in Quebec, the rest of Canada, and internationally.
Additional Information: Ready to get started? Send us your application now - an exciting opportunity awaits you! #LI-AB1Employment EquityAt Transat, we foster an environment where inclusiveness, respect and equity reign. We endeavour to build a workforce that reflects the diversity of our customers as well as the communities to which we travel. We encourage women, members of visible minorities, ethnic minorities, aboriginal peoples as well as people with disabilities to submit their candidacy. Transat will accommodate people with disabilities throughout the recruitment and selection process. If you require an accommodation, please contact us in order to work together in meeting adequately your needs.
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