Coconut is hiring an Executive Assistant to provide dedicated remote support to founders and businesses. You will play a central role in streamlining executive workflows by managing critical communication channels and organizational systems.
What You'll Do
- Manage and clean up client inboxes by removing distractions, archiving low-priority emails, and surfacing important or urgent messages.
- Flag time-sensitive or high-priority items that need immediate client attention.
- Proactively handle or respond to emails that fall within your scope of responsibility.
- Transfer action items from the inbox into Asana, organizing and prioritizing tasks clearly.
- Maintain the client's Asana workspace and track progress on ongoing tasks and follow-ups.
- Independently take ownership of recurring or administrative tasks.
- Manage the client's calendar using time-blocking techniques to support focused work.
- Prepare short daily updates summarizing urgent emails and key tasks to minimize client inbox time.
- Anticipate client needs and follow up on loose ends or upcoming deadlines.
- Provide personal executive support as needed, including calendar changes, reminders, and basic personal task coordination.
What We're Looking For
- Must be proactive and capable of handling tasks with minimal supervision.
- Must be organized and inbox savvy.
- Must have experience with Asana.
- Must have strong judgment on what's urgent versus not urgent.
Nice to Have
- Experience supporting executives with heavy inbox and calendar management needs.
- Familiarity with time blocking techniques.
- Ability to anticipate needs and act without needing to be told.
Technical Stack
- Asana
- Calendar
Benefits & Compensation
- Competitive Salary
- 13th Month Pay
- 12 days of Paid Time Off
- 12 paid US holidays off
- Maternity & Paternity Leave
- Comprehensive Healthcare
- Life Insurance included in full-time HMO plan
- Mental Health Support with consultations and wellness resources
- Milestone Gifts & Birthday Treats
- Exciting Team Experiences (island getaways, virtual town halls, regional meetups)
- Stay Connected in a supportive network
Work Mode
This role is global and fully remote.
We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work.
