Pearl Talent is hiring an Executive Assistant to provide high-caliber support to two founders at an investment and finance firm. This long-term role centers on operational reliability, precision, and consistency, requiring you to own critical administrative workflows and systems.
What You'll Do
- Own and manage complex calendars for two founders across multiple stakeholders.
- Coordinate meetings with investors, brokers, and external partners, proactively anticipating conflicts.
- Account for time zones, travel time, and realistic meeting buffers in all scheduling.
- Send, update, and manage calendar invites, including Zoom links or in-person logistics.
- Take over scheduling threads and respond to coordination emails on behalf of founders using a separate inbox.
- Ensure timely, professional communication with strong attention to tone and clarity.
- Provide occasional after-hours or weekend responses for urgent scheduling needs.
- Ensure all meetings, contacts, and activities are accurately logged and maintained in HubSpot CRM.
- Support onboarding and adoption of existing HubSpot workflows and assist with CRM cleanup projects.
- Maintain structured digital records and file systems.
- Assist with light administrative projects once core workflows are stabilized.
What We're Looking For
- 3+ years of experience as an Executive Assistant or in a closely related administrative role.
- Proven experience managing complex calendars for executives or founders.
- Excellent written English with exceptional attention to detail and accuracy.
- Strong organizational skills and comfort with repetitive, detail-intensive administrative work.
- Experience using CRM systems; HubSpot experience strongly preferred.
- Ability to work full-time in New York (EST) hours.
- Willingness to provide limited, occasional after-hours email support when necessary.
- Ability to work independently with minimal supervision after onboarding.
Nice to Have
- Background in finance, private equity, venture capital, or investment-related environments.
- Experience supporting investor-facing or broker-facing executives.
- Prior experience leading CRM cleanup, data hygiene, or system organization initiatives.
Technical Stack
- Google Calendar or Outlook
- HubSpot CRM
- Zoom or similar video conferencing tools
- Email platforms (Gmail or Outlook)
- Google Drive or shared file management systems
- Structured digital filing systems and documentation tools
Team & Environment
You will provide dedicated support to two founders.
Benefits & Compensation
- Competitive Salary: Based on experience and skills
- Fully remote—work from anywhere
- Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Work Mode
This is a fully remote, global role. We welcome candidates from LATAM (Brazil, Colombia, Mexico, Argentina), the Philippines, and other remote regions with strong English proficiency.
Pearl Talent is focused on placing you in roles where you can grow, be challenged, and build a long-term, meaningful career.
