ISTA Personnel Solutions is hiring a remote Executive Assistant to provide hands-on support to executive leadership with a strong focus on financial reporting. Your core responsibility will be maintaining, updating, and improving Excel-based reports and recurring financial information, working extensively with data exported from systems like QuickBooks Online.
What You'll Do
- Provide day-to-day support to executive leadership.
- Work extensively in Microsoft Excel to maintain and update reporting files.
- Assist with recurring financial and operational reporting requirements.
- Maintain and update Excel-based P&L and Balance Sheet reporting files.
- Add new reporting periods and ensure data structures remain consistent.
- Ensure formulas, links, and calculations remain accurate across updates.
- Work with financial data exported from systems such as QuickBooks Online.
- Organise, validate, and prepare data for reporting and presentation.
- Prepare summary views, charts, and structured outputs from existing data.
- Identify opportunities to reduce manual work and improve reporting workflows.
- Support ad hoc administrative, reporting, and project-related tasks.
What We're Looking For
- Advanced Microsoft Excel skills, including formulas, PivotTables, and structured models.
- Comfort working with financial and operational reports, including P&L and Balance Sheet data.
- Experience handling exported system data (CSV / Excel data exports).
- Strong analytical and problem-solving ability.
- High attention to detail and data accuracy.
Nice to Have
- Experience with QuickBooks Online.
- Experience maintaining recurring reporting templates or spreadsheets.
- Familiarity with financial data structuring.
- Interest in efficiency or productivity tools.
Technical Stack
- Microsoft Excel
- QuickBooks Online
Team & Environment
You will work closely with executive leadership.
Benefits & Compensation
- Compensation for South African public holidays in accordance with the BCEA.
Work Mode
This is a remote position operating on EST hours.
