eJam is hiring an Executive Assistant to own the meeting-to-execution pipeline for marketing launches. In this role, you will capture decisions, create project plans, drive daily follow-through, and escalate blockers to keep launches on track and free up the CMO for strategic work.
What You'll Do
- Attend key marketing, creative, and retention meetings to document decisions, owners, and due dates.
- Create and maintain tasks in the PM tool (ClickUp), including dependencies, SLAs, and links to briefs and assets.
- Run daily check-ins with task owners and follow up on overdue or at-risk deliverables until closed.
- Escalate blockers immediately with context and options and coordinate cross-team unblocks.
- Maintain the production calendar and status dashboards and publish concise weekly rollups.
- Enforce project management hygiene and keep standard operating procedures current.
What We're Looking For
- 2–4+ years as an Executive Assistant, project coordinator, or operations specialist in a marketing or creative organization.
- Familiar with ad production, retention or lifecycle flows, and project management tools like ClickUp, Asana, or Jira.
- Excellent note-taking and written communication skills; detail-driven, organized, and persistent.
- Comfortable in fast test-and-learn environments; confident chasing status and closing loops.
- Reliable workday overlap with 8am–5pm PST for stand-ups, reviews, and launches.
Technical Stack
- ClickUp
Team & Environment
You will work in a close partnership with leadership and specialist teams, reporting directly to the CMO.
Benefits & Compensation
- Remote-first, high-ownership role with direct impact on execution velocity.
- Close partnership with leadership and specialist teams.
- Local Observed Holidays.
- Paid Time Off.
Work Mode
This is a remote position.
