Pearl Talent is seeking a highly organized, proactive Executive Assistant (Creative Production & Operations) to support the Managing Director of a creative studio. You will act as a key operational partner, ensuring time protection, communication clarity, and momentum across business development, operations, and creative workflows.
What You'll Do
- Manage inbox triage, prioritize responses, and draft professional communication.
- Maintain and optimize calendar scheduling with precision and time protection.
- Take detailed meeting notes, track deliverables, and follow up on action items.
- Provide daily updates and maintain direct communication alignment with leadership.
- Maintain accurate CRM records (HubSpot) and ensure pipeline hygiene.
- Deliver weekly CRM reports every Friday by 6PM EST.
- Support outreach, client communication, and distribution of recap materials.
- Assist in building Google Slides decks and researching new client opportunities.
- Prepare weekly team and sales meeting agendas and presentation decks.
- Coordinate expense tracking (AMEX) and maintain accurate categorization.
- Manage internal documentation, directories, and EA handbook updates.
- Collaborate across production, finance, and operations to ensure alignment.
- Plan and coordinate travel logistics for leadership and clients.
- Manage client dinners, events, and gifting experiences with brand alignment.
- Handle occasional personal tasks with discretion and confidentiality.
What We're Looking For
- 2–5 years of experience supporting executives, founders, or creative leaders.
- Excellent written and spoken English; clear and professional communication style.
- Proven organizational systems and ability to manage multiple priorities.
- Strong experience with CRM platforms (HubSpot preferred) and pipeline management.
- Advanced Google Workspace proficiency (Docs, Sheets, Slides, Drive).
- High attention to detail, follow-through, and accountability.
- Reliable, professional remote setup with strong internet connection.
- Ability to work aligned with 9AM–6PM PST schedule.
Nice to Have
- Previous experience in creative, production, or agency environments.
- Background in Salesforce or other CRM systems.
- Design sensibility for creating client-facing presentations.
- Exposure to expense reporting, travel coordination, or client event planning.
- Interest in production, brand partnerships, or creative storytelling.
Technical Stack
- CRM: HubSpot (required), Salesforce (preferred)
- Productivity: Google Workspace (Docs, Sheets, Slides, Drive)
- Communication: Slack, Zoom
- Organization & PM: ClickUp, Asana, or Notion (nice-to-have)
- Finance & Logistics: AMEX expense tracking, Google Calendar
Team & Environment
You will support the Managing Director of a creative studio, reporting directly to them.
Benefits & Compensation
- Competitive salary based on experience and skills.
- Fully remote—work from anywhere.
- Generous PTO in accordance with company policy.
- HMO coverage after 3 months for full-time employees in the Philippines.
- Direct mentorship from international industry experts.
- Ongoing access to resources for professional growth.
- Global networking opportunities to connect with professionals worldwide.
Work Mode
This is a fully remote position open to candidates in the Philippines, LATAM (Mexico, Colombia, Argentina, Brazil), and other remote regions with strong communication skills and creative operations experience.
Pearl Talent is an equal opportunity employer.
