Kootenai Health is looking for an Executive Assistant to provide proactive, strategic, and highly confidential administrative support to one or more Chiefs or Executive Vice Presidents. You'll act as a trusted partner, using independent judgement to ensure seamless coordination and uphold the highest standards of professionalism in our award-winning healthcare environment.
What You'll Do
- Partner with assigned executives to understand goals, priorities, and organizational initiatives.
- Anticipate information and coordination needs based on upcoming projects and meetings.
- Provide executive-level decision support by preparing context and synthesizing information.
- Identify and anticipate gaps, risks, or barriers, proactively adjusting plans to maintain alignment.
- Exercise discretion to plan, organize, and execute work effectively for achieving objectives.
- Demonstrate sound judgment, confidentiality, and professionalism in all communication.
- Manage executive calendars, correspondence, and meeting logistics with precision.
- Coordinate agendas, materials, and documentation for 1-2 executive-sponsored steering or governance committees.
- Utilize Microsoft 365 tools to organize workflows and enhance collaboration.
- Track key deliverables and follow-up items to ensure accountability and progress.
- Seek opportunities to streamline processes and strengthen operational systems.
- Serve as a liaison between executives, leadership teams, and internal/external stakeholders.
- Prepare and edit correspondence, presentations, and reports with accuracy.
- Ensure timely communication flow between leadership and departments.
- Represent executive leadership with integrity and service excellence.
- Engage in continuous learning to advance administrative and organizational expertise.
- Model adaptability and composure amid change.
- Participate in department and organizational improvement efforts.
- Support a collaborative, positive, and high-performing team culture.
- Rely on experience and judgment to plan and accomplish goals.
- Maintain regular and predictable attendance.
- Perform other related duties as assigned.
- Be competent to meet age-specific needs of the unit assigned.
What We're Looking For
- High school diploma or equivalent.
- Minimum 5 years’ experience supporting C-suite executives, or 3 years supporting director-level leaders within Kootenai Health.
- Proficient with Microsoft 365 (Outlook, Teams, SharePoint, OneNote, Loop, Power Automate, Excel, Word, PowerPoint).
- Excellent written and oral communication skills.
- Experience with proof-reading and editing.
- Must be extremely organized.
- Must be skilled in handling time-sensitive and confidential matters.
- Must be commissioned as a Notary Public in the State of Idaho or obtain commission within 6 months of employment.
- Ability to rapidly acquire and apply executive-specific knowledge—such as healthcare terminology, financial concepts, or quality metrics—to anticipate needs and support decision-making.
Nice to Have
- Associate or bachelor’s degree.
- Knowledge of web-based navigation and technology.
Technical Stack
- Microsoft 365: Outlook, Teams, SharePoint, OneNote, Loop, Power Automate, Excel, Word, PowerPoint.
Team & Environment
You'll join a cohesive, diverse, and high-performing Executive Assistant team, reporting directly to Chiefs or Executive Vice Presidents. Kootenai Health is a Gallup Great Workplace, the No. 1 Best Place to Work in Large Healthcare Organizations, and holds Magnet™ Status for Nursing Excellence. We thrive on collaboration, adaptability, and a shared commitment to excellence.
Benefits & Compensation
- Comprehensive medical plan options, including options for fully paid employer premiums for full-time employees.
- Voluntary benefits ranging from dental and vision to life and pet insurance.
- Well-being resources and telemedicine service options for all employees.
- Tuition assistance program available after 90 days.
- Retirement plans with employer match based on years of service ranging from 3-6 percent.
- Competitive salaries with night, weekend, and PRN shift differentials.
- Award-winning and incentive-driven wellness program.
- Employee discounts at The Wellness Bar, PEAK Fitness, and more.
- Robust and interactive employee referral program.
Work Mode
This position is onsite in Coeur d'Alene, Idaho. Regular and predictable attendance is an essential job function.
Kootenai Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, veteran status, or sex.
