Horizon Recovery is looking for an Executive Assistant to provide disciplined, behind-the-scenes support to the Director of Revenue. This role is execution-heavy, focusing on coordination, scheduling, tracking, and structured communication to ensure revenue cycle operations run smoothly.

What You'll Do

Control the Director’s calendar and schedule recurring revenue cadences, including KPI reviews, AR stand-ups, and month-end checkpoints.
Arrange meetings with internal stakeholders and, when directed, set meetings for the Director with external parties.
Prepare agendas, pre-reads, supporting files, and talking points; ensure meetings start on time with required materials.
Capture decisions and action items during meetings; assign owners and due dates; maintain trackers until closure.
Maintain dashboards and logs for AR aging, DSO, denials, adjustments, cash receipts, authorization status, and open issues.
Monitor expected vs. actual cash activity; flag variances internally with concise context and required actions.
Prepare and maintain executive-level notes, summaries, SOPs, and weekly/month-end revenue packets covering metrics, trends, variances, and next steps.
Produce clean spreadsheets and slides from data exports using pivots, lookups, filters, and data validation.
Keep version-controlled, audit-ready folders for contracts, fee schedules, payor rosters, and related artifacts.
Conduct templated, limited external communication only when instructed (e.g., confirmations, scheduling).
Route negotiations, escalations, and substantive external matters to the Director; provide briefing materials and context.
Maintain professional internal communication standards that are clear, concise, and action-oriented.
Maintain and periodically refine meeting templates, trackers, SOPs, and filing structure.
Support audit readiness by ensuring documentation is complete, current, and retrievable.
Surface blockers early with a proposed next step or decision request.

What We're Looking For

3+ years supporting senior leadership in finance, revenue cycle, or operations-focused Executive Assistant roles.
Financial literacy with practical comfort in AR concepts such as aging buckets, DSO, denials/appeals, write-offs, and EFT/ERA.
Advanced proficiency in Excel/Google Sheets including pivots, XLOOKUP/VLOOKUP, and conditional logic.
Proficient in Word/Docs and PowerPoint/Slides.
Strong written communication skills.
High attention to detail.
A proven track record of consistent deadline execution.