About the Role
This role is responsible for providing high-level administrative support to senior leaders, coordinating priorities, and enabling organizational efficiency through proactive coordination and clear communication.
Responsibilities
- Manage and prioritize executive calendars, including scheduling meetings, calls, and travel
- Anticipate scheduling conflicts and propose solutions in advance
- Prepare agendas and materials for leadership meetings and follow up on action items
- Serve as a point of contact between executives and internal or external stakeholders
- Handle sensitive information with discretion and confidentiality
- Coordinate communication across departments to ensure alignment
- Organize and track key projects and deliverables for leadership
- Draft correspondence, presentations, and reports as needed
- Streamline workflows to improve executive productivity
- Support onboarding and integration of new leadership team members
- Assist in preparing for board meetings and investor updates
- Maintain organized records and documentation for executive activities
- Act as a gatekeeper to protect executive time and focus
- Troubleshoot logistical challenges related to meetings and events
- Provide backup support to other administrative staff when necessary
- Stay informed about company initiatives to better support leadership decisions
- Track deadlines and ensure timely follow-up on commitments
- Facilitate internal processes such as expense reporting and approvals
- Represent the executive team in cross-functional coordination
- Adapt quickly to shifting priorities in a dynamic environment
Compensation
Competitive salary and benefits package commensurate with experience
Work Arrangement
Hybrid work model with office presence in Mountain View, CA
Team
Part of the executive operations team supporting senior leadership across a growing technology organization
Why This Role Matters
The Executive Assistant plays a critical role in enabling leadership effectiveness by reducing friction, improving communication flow, and ensuring priorities are executed efficiently across the organization.
Growth Opportunities
This position offers exposure to strategic decision-making and the chance to grow alongside a rapidly scaling company focused on space technology innovation.
Not available for this position
