The Executive Assistant will serve as a key support to the CFO, ensuring seamless operations through calendar management, travel coordination, and strategic project assistance. This role involves preparing data-driven insights, managing communications, and leveraging technology to enhance productivity within a remote, global environment at a company that values innovation and professional growth.
What You'll Do
- Manage the CFO's calendar and prioritize meetings
- Coordinate cross-functional interactions
- Ensure seamless daily operations for the CFO
- Coordinate complex travel itineraries
- Manage expense reporting with precision and compliance
- Support annual planning cycles
- Support quarterly business reviews
- Support operational cadences
- Assist with finance initiatives
- Support business management deliverables
- Support cross-departmental programs requiring alignment and follow-through
- Gather information for decision-making
- Prepare summaries for the CFO
- Surface key insights ahead of business decisions
- Track key milestones
- Ensure accountability for business-critical actions
- Perform light data interpretation
- Identify trends in data
- Provide Excel-based insights to support the CFO
- Design polished PowerPoint presentations
- Design polished Google Slides decks
- Create visuals using presentation tools
- Prepare agendas for meetings
- Capture meeting notes
- Structure follow-up actions from meetings
- Facilitate communication across senior leadership
- Use Microsoft Copilot to streamline tasks
- Use AI tools to analyze information
- Boost productivity across operations using AI tools
- Utilize Excel including Pivot Tables for data organization
- Utilize Excel for reporting
- Perform simple analytical tasks in Excel
- Handle a small number of personal tasks for the CFO
- Maintain discretion and professionalism when handling personal tasks
What We're Looking For
- 5+ years of experience supporting C-suite or senior finance leaders
- Understanding of financial terminology
- Understanding of business operations
- Understanding of strategic planning
- Strong organization skills
- Project management capabilities
- Advanced PowerPoint skills
- Basic data analytics skills
- Excel proficiency including Pivot Tables
- Meticulous attention to detail
- Accuracy in work
- Quality-driven approach
- Proactive mindset
- Ability to anticipate needs
- Ability to act without waiting for direction
- Problem-solving independence
- Excellent English (written and spoken)
- Ability to clearly synthesize information
- Familiarity with Outlook
- Familiarity with Concur
- Familiarity with travel booking systems
- Familiarity with Teams
- Familiarity with SharePoint
Nice to Have
- Business management support experience
- Experience using Canva or other presentation/design tools
- Background in business management, communications, marketing, or finance
- Experience working with dashboards
- Experience with simple data visualization
- Experience with structured reporting tools
Technical Stack
- PowerPoint
- Google Slides
- Canva
- Excel
- Pivot Tables
- Microsoft Copilot
- Outlook
- Concur
- Travel booking systems
- Teams
- SharePoint
Team & Environment
- Global professional team of approximately 5000
- Entrepreneurial and culturally-diverse environment
- Reports directly to the CFO
Benefits & Compensation
- Work remotely from Costa Rica while supporting global leadership
- Collaborate directly with the CFO and senior executives on high-impact initiatives
- Grow skills in business management
- Grow skills in analytics
- Grow skills in design
- Grow skills in AI-enabled productivity
- Be part of a company that values innovation
- Be part of a company that values continuous improvement
- Be part of a company that values professional development
Work Mode
- Local-country role based in Costa Rica
- Remote-ready across time zones; comfortable with employer-of-record models
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