GreenLite is hiring an Executive Assistant to serve as a combined support and operations leader. You will provide strategic, high-level support to our executives while ensuring our Manhattan office runs efficiently, acting as a central hub for our operations.
What You'll Do
- Manage complex calendars for senior executives, coordinate domestic and international travel, draft professional correspondence, and screen and prioritize incoming communications.
- Oversee the day-to-day functioning of the NYC office, including managing office supplies, vendor relationships, and facilities coordination.
- Prepare agendas and briefing materials for meetings, take minutes, track action items, and handle expense reporting.
- Assist with onboarding new hires, including preparing workspaces and coordinating IT setup.
- Organize and coordinate company events, team lunches, and other culture-building activities.
- Provide administrative support for special projects, including research, data compilation, and deadline tracking.
- Help create, document, and enforce office-wide policies and procedures.
- Maintain the strictest confidentiality regarding sensitive company information and strategic plans.
What We're Looking For
- 4-7 years of progressive experience as an Executive Assistant and/or Office Manager supporting senior leadership.
- Superior ability to manage multiple priorities, complex calendars, and office-wide tasks with meticulous attention to detail.
- Exceptional verbal and written communication skills, with the ability to compose professional correspondence.
- Proven ability to handle highly confidential information with the utmost discretion.
- A self-starter who can anticipate needs, problem-solve independently, and take initiative to improve processes.
- Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and experience with office management, CRM, and project management tools.
- Ability to thrive in a dynamic, rapidly evolving environment, manage ambiguity, and adapt to changing priorities.
- A Bachelor’s degree is required.
Nice to Have
- Experience in a tech startup is highly preferred.
- Interest or experience in construction or real estate development.
Technical Stack
- Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
- Office management tools
- CRM tools
- Project management tools
Team & Environment
You will be supporting senior executives and managing day-to-day office operations in a vibrant, collaborative in-office culture that values relationships, transparency, and alignment.
Benefits & Compensation
- Generous base salary & access to our Employee Equity Program
- Performance-Based Annual Bonuses
- Comprehensive medical, dental, and vision insurance: 100% of premiums covered under our HDHP plan & 98% coverage for employees and their spouses
- 401(k) Retirement Plan
- Monthly Wellness Stipend and full access to Wellhub, Talkspace, & Teladoc
- Generous Parental leave for all parents
- Weekly Team Lunches
- Company-Wide Team All Hands twice a year
- Team-Building Events
- Unlimited PTO
Work Mode
This is a hybrid position based in NYC.
GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws.
